Junior Human Resources Specialist - Country Office job at GIZ | Apply Now

The Junior Human Resources Specialist will be responsible for;

• Providing support in the recruitment, selection and contracting of national Staff.

• Providing clerical and administrative support for the Human Resources functions, and for the development and maintenance of policies and procedures.

• Supporting with day-to-day operations of the HR functions and duties including orientation of new staff, and staff activities.

• Keeping staff records/data updated.

Specific Tasks

The Junior Human Resources Specialist performs the following tasks:

Staff recruitment and selection

• Downloads applications, profile and proper storage in the protected electronic locations.

• Manages the scheduling and logistics of all interviews including sending invites to shortlisted candidates, organising interview venue, and clarifies for candidates any issues related to the recruitment process.

• Supporting in interviewing candidates as assigned.

• Preparing staff contracts.

• Receiving and responding to inquiries involving job applications, status, and processes.

• Filing of all recruitment related documentation for each selection process.

• Notifying unsuccessful applicants.

• Supporting in the induction of new staff.

Human Resources Information Systems and HR support

• Compiles and updates employee records/data in electronic versions and ensuring documents are complete, up to date and stored in an easy to access electronic system.

• Creates electronic staff files for all new staff and ensure documents are complete and updated in a timely and accurate manner.

• Maintain trackers that may be required to manage general human resources information

• Updating the staff list for the emergency messaging system EMNS for all GIZ staff that have left GIZ and those joining GIZ.

Audit Support

• Supporting Audits by providing all Human Resource required information as requested by the Auditors.

Contract Management

• Preparation of new staff contracts, contract amendments, and Job descriptions.

• Staff assessment forms verification and filing.

Other Duties/Additional Tasks

• Perform other duties and tasks at the request of management.