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Tracking of Leave Records

• Enter all leave records into the Time and Attendance software.
• Check leave forms to ensure they have been completed correctly and signed.
• Follow up with staff to ensure leave records are submitted accurately.
• Assist in updating the leave plan for administrative staff.

Recruitment Records

• Receive and organise all applications (hard and soft copies), ensuring they are categorised and filed properly.
• Assist the HR Officer in coordinating interviews, including sending invitations, arranging interview rooms, and preparing materials in liaison with the HR Officer and relevant Unit Heads.
• Ensure recruitment records are complete, well-labelled, and properly maintained.

Updating of Personnel Files

• Compile and maintain all personnel records (hard and soft copies), ensuring all files include the required documents.
• Organise personnel files in alphabetical order and ensure proper labelling.
• Assist in archiving closed personnel files and ensuring all necessary documents are included.
• HRIS – PeopleSoft
• Update employee data and leave records in the Time and Attendance / HRIS system as directed by the HR Officer.

General HR Support

• Assist with day-to-day HR operations and administrative tasks as assigned by the HR Officer.
• Respond to employee requests for HR-related information, escalating complex issues to the HR Officer.
• Assist in maintaining staff housing files and tracking utility bill submissions/payments.
• Provide other administrative support as required to ensure smooth HR operations.
• And any other duties assigned from time to time.