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Procurement & Logistics Officer job at Raising The Village | Apply Now

Are you looking for Procurement Jobs in Uganda 2024? If yes, then you might be interested in Procurement & Logistics Officer job at Raising The Village

Kampala, Uganda

Full-time

Deadline: 

April 9, 2024 at 2:00:00 PM

About the Organisation

Raising The Village works to end extreme poverty by eliminating immediate barriers of scarcity, nurturing income generation activities and building local capacity, while moving communities toward economic self-sufficiency. We partner with some of the most remote and impoverished communities in Sub-Saharan Africa. These “last mile” villages have limited access to basic services including health and water, operating outside of the economic pyramid. Partner villages survive on household incomes as low as $0.10/day. At these levels, families subsist without a safety net and are pushed back further into extreme poverty by circumstances and susceptible to the smallest of shocks including family illness, poor harvest or inflation.

PRO CV

Job Title

Procurement & Logistics Officer job at Raising The Village

Job Description

The Procurement & Logistics Officer plays an important role within RTV. He/she is responsible for all Operational activities for Raising The Village which includes; acquisition of goods and services; fleet management; stores and inventory management, facilities management as well as assets management in a timely manner and within the budget.

Duties and Responsibilities

  • Ensure that all RTV procurement of goods and services is completed according to the established Standard Operating Procedures at all times and completed within the timeframes stipulated in the policy and programmes department work plans.

  • Ensure quick, efficient and supportive services for projects is provided with communication/feedback regarding difficulties and concerns.

  • Prepare, maintain and file all documents related to Operations for audit purposes (such as Purchase Request Forms; Request for Quotations; Comparative Bid Analysis; Purchase Orders, contracts and all Tender documents) electronically.

  • Ensure an accurate and detailed monthly operational tracking report is prepared and circulated to the Procurement & Logistics Officer, Country Manager, District Heads and the Head of Operations.

  • Ensure that procured goods are received, registered and dispatched in an efficient and accountable manner.

  • Periodically conduct supplier performance evaluation of the provided services and include observations, challenges and suggested solutions in the report for future use/improvement of logistics related practices.

  • In line with the programme's procurement requests, prepare a consolidated programme procurement plan based on the project design.

  • Manage supplier pre-qualification processes and contracts.

  • Negotiate pricing and supply contracts for better deals.

  • Maintain an updated price list / catalogs of all operational and frequently procured items.

  • Adhere and implement Operational policies and procedures in accordance with RTV standards.

  • Provide technical support and supervision to the Administrative Assistant.

  • Suggest updates to the Operational policies, procedures and SOPs based on best practices as might be required


Inventory Management

  • Ensure that all items moving through stores are handled in accordance with RTV policies and procedures and in a timely manner.

  • Maintain proper store documentation for all project materials/items; and keep updated stock management documents at all times.

  • Support the nominated district operations support persons to ensure proper housekeeping of the stores.

  • Produce a monthly stock report and share with Operations and implementation department to facilitate efficient use of items in the store while aiding re-stocking.


Fleet management

  • Ensure that all vehicles and motorcycles at RTV are in an optimal operating condition and monitor performance standards of selected garages to ensure value for money repairs.

  • Ensure that the RTV motor vehicle and fleet of motor cycles are handled within RTV policies and that a comprehensive fleet report is produced with an analysis of fuel consumption and general maintenance to ensure cost effectives of operations.

  • Ensure appropriate use, maintenance and repair of the motor vehicle, motor cycles and generators.

  • Review and submit monthly fuel and repair cost reports with analysis that guides management decision making.


Asset Management

  • Oversee implementation of RTV assets/property policy inclusive of asset register updating, reporting, asset movement and ensure appropriate filing of all relevant documents.

  • Support the disposal of assets for the RTV to ensure that proper procedures are followed; disposals are conducted in time and in a transparent manner.

  • Oversee proper management and maintenance of assets i.e., vehicles, motorcycles, furniture, fixtures and fittings, generators etc

  • Ensure that an accurate monthly asset register is produced to facilitate assets tracking.

  • Ensure that all assets are tagged/labelled and a proper record kept in the asset tracking system.


Facilities Management

  • Responsible for general office administration for proper and efficient space allocation and utilization, following up and addressing grievances raised by staff concerning staff hygiene, welfare, safety and security etc.

  • Responsible for general office administration addressing issues like office space, safety and security, utility bills, follow-up on repairs needed with external service providers and the landlord to ensure works are done and are value for money

  • Manage and maintain the contracts/lease agreements for office rents in the lease tracker.


General

  • Ensure that all staff are appropriately briefed on key aspects of logistics so as to improve the services provided and communication between teams.

  • Raise Operations related challenges to management.

  • Recommend and advise on improvements or changes to the procedures as a means of strengthening best practice.

  • Perform any other duties in line with logistics/procurement as will be requested by the supervisor.

Become a CPA

Qualifications and Competencies

  • Solid knowledge and understanding of logistics procedures, policies, and systems;

  • Proficient computer skills, including Microsoft Office suites;

  • Ability to negotiate, establish and administer contracts;

  • Excellent English verbal and written communication skills;

  • Ability to multitask, prioritize, and manage time efficiently;

  • Ability to build relationships and work effectively within teams;

  • Strong negotiation and organization skills;

  • Ability to multi task, work in fast paced environments and meet competing deadlines

  • Ability to travel 40% of the time to RTV field operations.


Education and experience:

  • Bachelor’s degree in Logistics/Procurement/Business Administration or related field.

  • A minimum of 5 years’ experience in Logistics and Supply Chain Management.

  • Should have a clear understanding of procurement ethics.

Enroll for CPA Uganda Course

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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