Human Resource Manager job at Career Directions | Apply Now

HR Administration & Record Management

• Prepare and maintain staff attendance reports, salary computations (including for casual workers), and all forms related to leave, sickness, absenteeism, and other employee records.

• Maintain organized and up-to-date staff files, including contracts, addendums, disciplinary records, and correspondence.

• Present weekly attendance reports and monthly HR reports to the Managing Director.

• Maintain accurate and updated staff salary schedules for insurance and statutory compliance.

Employee Relations & Welfare

• Serve as the first point of contact for employees on both personal and work-related issues — ensuring an open, friendly, and supportive HR environment.

• Foster a workplace culture of trust, fairness, and collaboration.

• Proactively identify and resolve workplace conflicts, absenteeism, and performance concerns.

• Regularly engage department heads to identify and address employee-related challenges.

Discipline, Appraisals & Performance

• Enforce company rules fairly and consistently, maintaining disciplinary records and ensuring that actions are properly documented.

• Conduct annual employee performance appraisals and make recommendations for increments, promotions, or corrective actions.

• Balance disciplinary action with fairness and empathy to sustain a harmonious workplace culture.

Recruitment & Talent Management

• Manage the full recruitment cycle: from advertising and shortlisting to interviewing, onboarding, and documentation.

• Maintain a talent database for urgent and future recruitment needs.

• Identify and attract high-potential candidates to strengthen the company’s workforce.

Payroll, Leave & Statutory Compliance

• Manage time and attendance systems and prepare accurate payroll data for processing.

• Oversee leave management, ensuring proper tracking of annual, sick, unpaid, and casual leaves.

• Ensure statutory compliance for all staff on payroll, including NSSF, PAYE, and insurance contributions.

• Prepare and submit monthly deductions and reports to the accounts department for salary processing.

Air Conditioning Division Oversight

• Pay special attention to the Air Conditioning Division, ensuring proper staffing, resolving conflicts, reallocating technicians as needed, and maintaining operational harmony.

Facilities & General Administration

• Oversee office maintenance, including plumbing, power supply (UMEME), internet, and telephone systems, in coordination with the IT Manager.

• Approve petty cash requests and expenditures for stationery, airtime, and minor operational costs.

• Manage casual labourers, including approval of payments and attendance tracking.

• Ensure that all company insurance policies are current and aligned with business needs.

Leadership, Reporting & Crisis Management

• Take initiative in identifying potential issues within any department and address them proactively.

• Demonstrate leadership during crisis situations (e.g., logistics breakdowns, staff incidents, or regulatory challenges).

• Report regularly to the Managing Director on key HR matters and emerging issues.