HR Assistant job at Q-Sourcing Limited trading | Apply Now

• Update the HR reporting tools (weekly report, dash board, organization chart)

• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals within the department.

• Complete forms in accordance with company procedures and policies.

• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

• Follow-up and update department’s vacation planning

• Arrange conferences, meetings, and travel reservations for department personnel.

• Answer telephones and give information to callers, text messages, or transfer calls to appropriate individuals within the department.

• Compose, type, and distribute meeting notes, routine correspondence, and reports.

• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons.

• Locate and attach appropriate files to incoming correspondence requiring replies. Make copies of correspondence and other printed material.

• Maintain scheduling, take appointments and update event calendars for Human Resources Manager

• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.

• Order and dispense supplies through petty cash for office consumables. Keep records of collections and disbursements.

• To provide support to the talent development team in the following duties

Talent Development Support:

• Support in the launch of relevant communication with support from the TDs

• Staff Mobility Process

• Support in in the preparation of documents for personnel going on international assignment.

• Support in in the preparation of managers Appointment memo’s when required.

Data Management & Reporting :

• Maintain shared files and team documents in SharePoint.

• Provide staff information and analysis from the job posting database to the Talent Development team.

• Prepare weekly and all other reports and analysis required by the Talent Development

Interfaces :

• Liaise with HRIS to update staff data.

• Follow up on visa status with Expatriate Admin for staff going on International Assignment.

• Liaises with local staff for necessary documentation on various processes

Accountabilities:

• To ensure the organization and smooth running of the department’s activities. Provide support and assistance to the Human Resources and Administration Director and the Talent Developers.