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About the Organisation
KCMUCo is a private university located in Moshi, Tanzania, operating under the auspices of the Evangelical Lutheran Church in Tanzania. The university is renowned for its commitment to quality education, research, and service in the health sciences. It provides academic programs in medicine, nursing, public health, and other health-related disciplines and is closely affiliated with the Kilimanjaro Christian Medical Centre (KCMC).
Senior Office Management Assistant job at Kilimanjaro Christian Medical University College (KCMUCo) | Apply Now
Kilimanjaro, Tanzania
Are you looking for Management jobs in Tanzania 2025 today? then you might be interested in Senior Office Management Assistant job at Kilimanjaro Christian Medical University College (KCMUCo)
Full Time
Deadline:
25 Jul 2025
Job Title
Senior Office Management Assistant job at Kilimanjaro Christian Medical University College (KCMUCo)
Kilimanjaro Christian Medical University College (KCMUCo)
Job Description
The Senior Office Management Assistant will report directly to the Vice Chancellor and will be responsible for managing secretarial duties, coordinating official communications, organizing meetings and travel, handling confidential correspondence, maintaining accurate records, and ensuring smooth daily operations within the VC’s office. The position requires strong interpersonal, time management, and ICT skills, as well as a demonstrated ability to handle multiple tasks with professionalism and confidentiality.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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How to Apply
Draft and manage confidential letters and documents.
Maintain and secure records of incoming and outgoing communications.
Organize and update the Vice Chancellor’s calendar, including appointments and meetings.
Provide reminders and guidance on scheduled engagements.
Receive and attend to visitors, addressing inquiries or directing them appropriately.
Relay messages and instructions from executives to their teams.
Coordinate meetings, conferences, and refreshments.
Arrange local and international travel and accommodations for university executives and guests.
Ensure the efficient day-to-day operation of the VC’s office.
Perform any other duties as assigned by the Vice Chancellor.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Education:
Diploma in Secretarial Studies (Required).
Bachelor’s Degree in Secretarial Studies, Public Administration, Office Management, Customer Service, Records and Archives Management, or ICT is highly desirable.
Experience:
Minimum of 5 years in a similar role, preferably in a higher learning institution or public organization.
Knowledge and Skills:
Proficient in office management and public administration principles.
Excellent command of Microsoft Office Suite and virtual meeting tools.
High typing speed and transcription ability.
Strong written and verbal communication skills.
Skilled in scheduling, data entry, document drafting, and reporting.
Ability to maintain confidentiality and work independently under pressure.
Competence in organizing travel logistics and managing digital filing systems.
