Senior Human Resources Officer job at Refugee Law Project (RLP) | Apply Now

KPA1: Human Resource Planning, Resourcing and Engagement

• Maintain the work structure by updating job requirements and job descriptions for all positions;

• Maintain organization staff by establishing a recruiting, testing, and interviewing program; Guiding and advising assessment team on candidate selection;

• Coordinate all job evaluations at all levels in the institution;

• Ensure staff are familiar with existing HR policies.

• Ensure compliance of policies, keep track of changes in organizational policies, rules and regulations and coordinate orientation sessions on various topics of interest to all staff.

KPA2: Development of HR Capacity and Capability

• Arrange induction and onboarding orientation for new employees and coordinate with concerned units for orientation program and facilitate employee offboarding process.

• Oversee the preparation for employees for assignments through establishing a detailed orientation and training programs;

• Assess staff capacity gaps and advise on possible means to fill the vacancies;

• Design staff capacity development programmes and processes;

• Deliver capacity development programmes and processes for staff;

• Coordinate the assessment of staff capacity gaps and needs.

KPA3: Compensation and Benefits

• Maintain a pay plan by conducting periodic pay surveys;

• Preparing pay budgets; monitoring and scheduling individual pay actions;

• Recommend, plan, and implement pay structure revisions;

• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends;

• Recommending benefit programs to management; directing the processing of benefit claims;

• Obtaining and evaluating benefit contract bids and awarding benefit contracts;

• Designing and conducting educational programs on benefit programs

KPA4: Performance Management

• Manage annual performance appraisals, initiate probationary performance assessment for staff and develop annual performance development plan based on staff’s need for capacity building.

• Facilitate work planning and definition of performance expectations;

• Conduct staff performance monitoring exercises;

• Ensures planning, monitoring, and appraisal of employee work results by the respective supervisors to coach and discipline employees;

• Maintain the work structure by updating job requirements and job descriptions for all positions in RLP and counseling and providing advice to employees based on their performance outcomes.

KPA5: Workplace Healthy and safety

• Identify workplace Health and Safety risks and coordinate the provision of Health and safety services

KPA6: Employee Relations

• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures;

• Facilitate development, review and dissemination of Human Resources Policy and Procedure Manual;

• Communicate HR related management decisions to staff;

• Ensure compliance with employment laws and policies;

• Schedule management conferences with employees in a bid to hearing and resolving employee grievances;

• Counselling employees and supervisors

• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements;

• Conducting investigations, maintaining records and representing the organization at hearings

KPA7: Separation Management

• Conducting and analyzing exit interviews; recommending staff adjustments;

• Provide advice on termination processes;

• Implement termination decisions and provide post termination support.

KPA8: Administration

• Contributes to team effort by accomplishing related results as needed;

• Overseas the completion of human resource operational requirements by scheduling and assigning employees; Following up on work results;

• Maintains professional and technical knowledge by attending educational workshops;

• Reviewing professional publications;

• Establishing personal networks and participating in professional societies;

• Maintain employee records according to policy and legal requirements.

• Maintains human resource records by designing a filing and retrieval system for keeping past and current records

KPA9: Procurement and Logistics

• Manage the procurement processes and ensure that the set procedures are adhered to and followed throughout.

• Provide supervision to the Logistician/Driver thus ensuring that transportation services are available for all staff.