Senior Human Resources Manager job at DAI | Apply Now

Key Duties and Responsibilities:

Human Resources Management

• Oversee the orientation process for new employees that aims to familiarize them with the DAI's policies, procedures, and culture.

• Direct and oversee the completion of annual and probationary employee performance evaluations.

• Train supervisors charged with conducting evaluations of staff members in their units and monitor compliance with the process. Track and notify managers when annual appraisals are due – managing any resulting staffing change requests and contract amendments – ensuring that policies and procedures are followed according to the Personnel & Policy Manual.

• Ensure accurate recording of office personnel and pay records, including, but not limited to, leave taken and available, and advise the Director of Finance and Operations of the status of such issues on a monthly basis. Supervise/Manage maintenance of all staff timesheets, prepare monthly timesheet report to finance including leaves taken, changes in status, increases or transfers for the payroll.

• Advise and assist teams with the development and execution of a performance improvement plan (PIP) for employees as needed.

• Coordinate with the home office team, project leadership, and local attorneys, as needed, to determine an appropriate course of action on any labor-law related matters that arise.

• Update personnel and policy manual, review and/or advice on policy change, dissemination, and implementation of new policies from HO or management.

• Ensure safeguarding of staff and a strict zero tolerance policy towards corruption and unethical behavior

• Uphold DAI ethics and values in all aspects of the job.

• Establish and manage a departure process for departing staff, including exit orientation, return of all project properties to relevant departments; assist in drafting termination letters (when needed) and orient departing employees on benefits they are entitled to.

• Manage all closeout related duties for Human Resources throughout final project closedown.

Recruitment

• Work with supervisors to identify staffing needs, develop job descriptions, scopes of work/terms of reference, grade positions, and job qualifications.

• Identify qualified candidates, invite and encourage prospective candidates to apply for employment. Manage a fair and transparent recruitment process that is compliant with DAI processes and policies, adhering to Ugandan local labor laws and Screen candidate in collaboration with the hiring unit, short-list the ideal candidates; participate in interview, and make hiring recommendations; inform short-listed candidates for test/interviews and the final result; notify applicants of results of selection process and prepare job offers; check references and suitability of applicants before making the offer; discuss recruitment policies with superiors to ensure effectiveness of selection techniques and recruitment programs; ensure transparent and bias free recruitment process.

• Ensure recruitment is compliant with the DAI policies and procedures as well as USAID requirements and Ugandan laws.

• Proactively ensure gender equity and social inclusion in recruitment processes and find creative ways to ensure that the FTF WFSRCA team of professionals is diverse and inclusive.

Learning and Development

• Work with the DFO and COP to identify staff and/or teams development and professional growth.

• Plan and deliver training sessions with regards to human resources topics (performance feedback, leadership development, supervisory skills, crisis management, etc), recruitment participation, and management and leadership, which may include travel to regional offices for training if necessary.

• Organize team building activities with the staff to promote teamwork, as well as other types of activities that promote a cordial and results-oriented work environment.

• Support a strong team spirit and “one team” ethos of the FTF WFSA team in Moroto, Soroti, Kotido and Kapchorwa office and uphold DAI’s diversity, inclusion and accessibility principles.