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Records Management Assistant Grade II (4 Vacancies) job at Maswa District Council | Apply Now
Are you looking for Administrative jobs in Tanzania 2025 today? then you might be interested in Records Management Assistant Grade II (4 Vacancies) job at Maswa District Council
About the Organisation
Maswa District Council is a government authority located in Shinyanga Region, Tanzania. The Council is mandated to provide public services, coordinate development initiatives, and manage administrative functions in the district. As part of strengthening institutional efficiency, the Council seeks to recruit qualified Records Management Assistants to support effective record-keeping and information flow.
Shinyanga, Tanzania
Full Time
Job Title
Records Management Assistant Grade II (4 Vacancies) job at Maswa District Council
Maswa District Council
Job Description
The role entails registering both incoming and outgoing correspondence, distributing and retrieving files from action officers, filing and tracking documents, and ensuring records are stored securely. The Records Management Assistant will also monitor the circulation of files within the institution and ensure that filing systems are properly maintained to support efficient administration.
Duties, Roles and Responsibilities
Record all incoming correspondence in the incoming register.
Record all outgoing correspondence in the outgoing register.
Distribute files to action officers for processing.
Receive files from action officers after action is completed.
Return files to filing cabinets/racks or designated storage.
Track the circulation and movement of files within the institution.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Holder of Form Four (O-Level) or Form Six (A-Level) education.
Possession of a Diploma (NTA Level 6) in Records Management or related field from a recognized institution.
Basic computer literacy and practical knowledge of digital record-keeping systems.
At least 2 years of relevant experience in record management or administration.
Strong organizational and file-tracking skills.
Ability to maintain confidentiality and accuracy in documentation.
How to Apply
ONLY ONLINE APPLICATIONS:
Interested and qualified candidates are advised that all applications should be submitted online.
To apply please click on the APPLY button below.
