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Full-time
Procurement Officer Job at Kibaale Community Centre
Kibaale Community Centre
Job Description
The Procurement Officer will lead and manage the procurement and supply chain function of the organisation. The role involves planning, sourcing, and procuring goods, services, and works in a timely, cost-effective, and transparent manner, while ensuring adherence to organisational policies, regulatory requirements, and best procurement practices.
Duties, Roles and Responsibilities
- Develop, implement, and continuously improve procurement policies, procedures, and systems to enhance efficiency and accountability.
- Plan, coordinate, and manage the procurement cycle including sourcing, supplier selection, negotiations, purchasing, and delivery follow-up.
- Prepare procurement plans aligned with organisational needs, project requirements, and budget provisions.
- Solicit quotations, evaluate bids, conduct vendor assessments, and recommend reputable suppliers in line with procurement guidelines.
- Ensure proper documentation, filing, and maintenance of procurement records for audit and reference purposes.
- Prepare and manage procurement contracts, agreements, and service-level arrangements.
- Ensure cost control and value-for-money purchasing while reducing unnecessary expenditure.
- Liaise with finance to ensure proper tax compliance, understanding of Uganda tax systems, and accurate financial documentation.
- Monitor supplier performance, manage relationships, and ensure timely delivery of quality goods and services.
- Ensure compliance with national laws, donor requirements, and NGO procurement standards.
- Support logistics, inventory control, and asset management processes.
- Prepare periodic procurement reports and provide input for management decision-making.
- Promote integrity, transparency, and ethical procurement practices within the organisation.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Apply to the administrator, P.O. box 1658 Masaka or deliver application to Kibaale head office at Timothy Girl’s High School Masaka For more details, call tel: 0772 531 199 / 0782 528 422 or e-mail us at: finances.kcc@gmail.com
Deadline: 31st January 2026
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