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Full-time
Purchasing Officer Job at Medecins Sans Frontieres (MSF)
Medecins Sans Frontieres (MSF)
Job Description
Performing day-to-day purchasing activities in the Support Unit Kampala Office according to MSF protocols and standards to ensure an optimal running of the mission
Duties, Roles and Responsibilities
- Performing on a day-to-day basis the purchasing activities of the supply office, analyzing market sources and competitive pricing conditions
- Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities
- Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), updating information on purchase lists after purchases are made
- Filling and archiving all documents related to the procurement
- Data encoding and information management in MSF Enterprise Resource Planning system (Unifield)
- Execution and follow-up of orders confirmed to suppliers in a timely manner with respect to lead-time requirement including stock items, consumables, and office supplies and maintain up to date the Support Unit Kampala lead time follow up
- Process suppliers invoices for payment and ensure that suppliers receive their payments on time
- Accurately maintaining the purchasing databases of the organization
- Following up and liaise with other sub-departments on good deliveries by suppliers to ensure un interrupted supply chain process
- Assisting in reception control process with the storekeeper
- Any other duty as may be assigned by your supervisor from time to time
- Committed and adhere to MSF Principles
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Interested candidates are invited to submit their application letter and a detailed CV merged together in a SINGLE PDF or WORD document to the HR department via email to msfch-kampala-recruitment@geneva.msf.org with the title of position as subject line.
Deadline: 8th March 2026
NB: Only shortlisted candidates meeting the above criteria will be contacted. No monetary, goods or service offers, nor favouritism, will be tolerated in the recruitment process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the Justice System.
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