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Strategic Planning

• Develop, review, and maintain effective procurement policies, systems, and procedures.

• Review and harmonize the procurement policies with other Hospital policies and procedures.

• Formulate procurement strategies, plans, and activities.

Procurement Planning and Sourcing

• Develop and implement a procurement plan for pharmaceutical products, sardines, goods, works, and services for the effective functioning of the Hospital in line with the procurement policy and procedures.

• Plan and monitor the preparation of bidding documents and Requests for Proposals and technical Specifications in accordance with terms of reference and Hospital Procurement Guidelines.

• Assess and evaluate suppliers/items in line with the Hospital’s procurement procedures and guidelines.

• Develop and maintain the supplier’s database as per the Hospital’s procurement policies and procedures.

• Design and implement a mechanism for pre-qualifying suppliers of critical items and services for the Hospital in line with the procurement plan

• Review requests for quotations (RFQ) and purchase orders for accuracy and correct details prior to transmission to suppliers in line with Hospital procurement guidelines.

Procurement Process Administration

• Support the implementation of the Hospital’s quality assurance policy, associated SOPs, and procedures in accordance with the WHO standards.

• Identify and assess wasteful practices that impact the procurement process and Hospital resources and make appropriate recommendations to management.

• Supervise the compiling and forwarding of relevant documents for the payment of suppliers in line with the financial manual.

• Oversee assets and inventory disposal in line with CoRSU and donor regulations.

• Develop and implement a procurement monitoring and evaluation system in accordance with the Hospital’s objectives.

• Prepare and submit periodic reports on procurement activities and performance to Management.

• Provide access to records to the Auditors as may be required and provide responses to audit or any other queries promptly.

Risk Management

• Develop and implement a system for identifying and mitigating hospital procurement risks as per the Hospital risk management framework.

Team Management

• Support the staff to develop individual work plans for the week/month or year to create visibility and clarity of tasks, and track their progress against these plans.

• Develop and implement KPIs for staff and evaluate and assess staff performance regularly.

• Ensure that all staff have individual development programs, and the department has a defined training plan.

• Provide guidance, coaching, and mentoring to department staff.

• Conduct quarterly performance reviews for department staff and identify areas of improvement.

• Manage the administration of staff i.e. leave approval, travel approval etc.

• Approve expenditures as per the delegation of authority.

Financial Management

• Develop the budget for the department as per the set guidelines.

• Continuously identify areas for improved efficiency.

Risk Management

• Continuously assesses risk inherent in the procurement process.

• Develop mitigation measures to curb the risk inherent in the procurement process.

• Review the effectiveness of the mitigation measures continuously.

• Continuously assess risks inherent in the goods and services procured by the Hospital.

Compliance

• Monitor the implementation of contracts.

• Ensure CoRSU Procurement Process Compliance by all stakeholders in the execution of activities.

• Adherence to all CoRSU Policies and Procedures