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1. Document Management

• Review, verify, and approve all shipping and import documents before consignments arrive at Mombasa or Entebbe ports, ensuring regulatory compliance.
• Maintain an organized filing system for all import documentation and close files promptly once vessels are cleared and taxes paid.

2. Consignment Coordination

• Act as the main liaison with clearing agents in Mombasa and Kampala to track shipments and ensure timely clearance and dispatch.
• Proactively identify and resolve clearing issues or delays to minimize operational disruptions.

3. Cargo Verification

• Oversee cargo receipt, positioning, and validation using the URA BWIMS system to ensure accuracy and compliance.
• Record cargo details accurately and address discrepancies immediately.

4. Stock Management

• Update and maintain URA stock records for all incoming vessels and containerized shipments.
• Update company stock systems for 1M4s and 1M7s per truck to ensure real-time inventory visibility.

5. Container Monitoring

• Track container movements and ensure timely arrival at the bond.
• Coordinate offloading operations efficiently to minimize delays.

6. Grain Reconciliation

• Reconcile grain quantities received against GBHL dispatch figures and resolve discrepancies.
• Maintain detailed reconciliation records for audit and reporting purposes.

7. Stock Card Preparation

• Prepare and update stock cards for all bonded consignments.
• Regularly review stock cards to reflect current inventory levels.

8. Data Entry & Reporting

• Enter grain truck load data and payment receipts accurately into company systems.
• Compile and submit monthly URA reports for compliance and operational planning.

9. Logistics Coordination

• Allocate grain to transporters efficiently and in line with delivery schedules.
• Work with logistics teams to optimize routes, costs, and delivery timelines.

10. Customs Clearance

• Work closely with URA bond officers to ensure timely customs clearance.
• Resolve clearance issues promptly to avoid delays.