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Recruitment and On-boarding:

• Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.

• Prepare and post all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.

• Maintain a recruitment resource database (CVs).

• Maintain an organized recruitment resource database and bi-weekly update the recruitment status report and send it to all managers on a weekly basis.

• Organize interviews and follow through on hiring procedures in line with the IRC policy.

• Liaise with hiring managers and field-based HR/Admin staff to ensure new staff are oriented upon hire in all IRC offices. Includes providing pre-assignment information, orienting employee to the IRC Way in the office.

Contract management

• Preparing and track offer letters and employment contracts.

• Prepare COS (Change of Status) forms as required and draft /track Staff Contracts, termination forms/notifications.

• Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.

• Ensure staff understand their benefits package and lead an effective administration of the benefits.

• Maintain accurate and up to date personnel records of all employees including orderly archiving.

• Ensure the violations are captured, reported, and followed through on a monthly basis.

HRIMS Support

• Support the management of IRC Uganda’s HRIMS system and ensuring that it is accurate and maintained up to date.

• Support the maintenance of all talent acquisition and management processes in Cornerstone and the HRIMS as assigned, to ensure 100% data integrity.

• Act as a point of contact for all Cornerstone enquiries

• Capacity building employees, management, and HR Focal points in use of Cornerstone and the HRIMS.

• Support Payroll process for national staff, as required.

Performance management

• Coordinate timely performance appraisals and maintain an updated PME database for all staff in coordination with the other field HR leads

• Ensure that performance evaluations for all staff are conducted on time and review all evaluations to ensure quality and consistency.

• Collate training needs from the PME and ensure that they are captured in the Annual learning and Development Plan.

Health Insurance management

• Coordinate the national staff health insurance scheme ensuring timely and accurate reports from the service provider.

• Ensure all staff and eligible dependents are registered on to the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.

• Liaise with the health service provider to resolve any issues with the services.

• Follow up on all medical insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims.

Exit Management

• Process and track all termination paperwork for all national and expatriate staff including preparation of termination notice letters in relation to closing grants and restructuring.

• Work closely with supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture in the country program.

• Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly.

• Develop and maintain reports to update and finalize terminal benefits.

• Perform other duties as needed or requested by the Field Manager and or the HR Coordinator.