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Your main duties and responsibilities will be:

HUMAN RESOURCES:

• Facilitate orientation sessions for new hires.
• Ensure employees understand company policies and benefits.
• Serve as the first point of contact for employee concerns.
• Mediate minor workplace conflicts and escalate issues when needed.
• Maintain employee records (attendance, leave, payroll inputs).
• Assist with compliance documentation and audits.
• Monitor health, safety, and labor law compliance at worksites.
• Preparation of certificates of service for exiting staff and letters of undertaking for staff wishing to process salary loans.
• Process staff for ID cards and maintain the ID tracker for your location.
• Maintains a staff list for the field location.
• Personnel file management and HR correspondence
• Monitor Casual worker’s contracts, timesheets and follow-up on payments
• Receive the casual worker’s payroll and review them before submission to the next authorization level.

ADMINISTRATION:

• Timely requisition of office supplies that as stationery, beverages and cleaning materials etc. as well as receiving and releasing them.
• Submit weekly/monthly reports on the use of office supplies in the mini store and inform the Base Manager of restocking.
• Management of Office, Compound and Washrooms. Work closely with the Cleaners to ensure Office and Washrooms are always kept tidy, ensure tea/coffee is served in a timely manner.
• Support with organizing work-related seminars, meetings, and other events.
• Taking minutes of staff meetings/events and ensuring the minutes are shared before the next meeting.
• Act as a focal person in receiving visitors and guide them to the respective offices.
• Responsible for maintaining an accurate filing system including Casuals, administrative payments, administrative bills, Travel Authorisation Forms (TAFs), and guest travel schedules.
• Maintain accurate inventories for office consumables, stationery and residences inventories.
• Manage security guard attendance lists in the field and ensure they are submitted for approval in a timely manner.
• Support in drafting the Recruitment Instruction Forms (RIFs) for Casual workers (Cleaners, drivers, etc).
• Attend to any other duties assigned