HR Assistant job at Asaak Financial Services | Apply Now

HR Strategy, policy, and implementation

• Review and draft HR operational policies, processes, procedures, and documents.

• Monitor the implementation and ensure compliance with HR policies, procedures, and processes in line with the HR Manual and Asaak guidelines.

• Recruitment and onboarding

• Coordinate the recruitment process by submitting job postings, shortlisting candidates and scheduling job interviews

• Compile and maintain an applicant database (CVs).

• Compile and shortlist job applications as per the required criteria.

• Prepare and submit bi-weekly updates of the recruitment status to the HR & Admin and recruiting managers.

• Organize interviews and follow through on hiring procedures in line with the recruitment procedures.

• Conduct background and reference checks of shortlisted candidates in line with the recruitment procedures.

• Conduct and coordinate orientation/onboarding of new employees into the organization.

• Organize and prepare new-hire packages, equipment, and placements in line with the position requirements.

Performance Management

• Coordinate and ensure timely performance evaluations for all staff in line with the performance management procedures.

• Provide technical support during the performance review process when need arises.

• Follow-up and initiate reminders to line managers to conduct performance evaluations.

Recruitment and onboarding

• Participate in and conduct training needs assessments in line with the HR department guidelines

• Review, identify and compile training needs in line with HR department guidelines

• Update the training calendar in line with the training plan and HR department guidelines

• Participate in planning and organizing training sessions in line with the training calendar and related activities

• Monitor the implementation of training initiatives in line with the departmental guidelines.

Compensation, benefits and Employee Welfare

• Coordinate staff and dependent enrolment in the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.

• Handle employee requests regarding human resources issues, rules, and regulations.

• Handle employee complaints and grievances in line with company policies and procedures.

• Act as the liaison between the HR department and employees.

• Serve as point of contact with service providers and management

• Liaise with the medical service provider to resolve any issues with the services.

• Monitor utilization, compile and submit quarterly reports to HR and Admin manager of the insurance scheme performance.

HR Administration and Records Management

• Maintain and update employee records, HR files, and databases in line with HR departmental guidelines.

• Coordinate leave management and keep track of the leave utilization schedules

• Provide clerical and administrative support in the day-to-day operations of the HR function in line with departmental guidelines.

• Ensure smooth, accurate communication and prompt resolution of requests and questions.

• Monitor staff contract’s expiry dates and renewals and update the register accordingly.

• Ensure the presentation, dissemination, classification and archiving of administrative and Human Resources documents.

Payroll and Benefits Administration

• Prepare monthly payroll information and submit to the HR & Admin Manager by the 21st of every month’s payroll

HR Audit

• Provide the relevant documents during Audit exercises in line with the company guidelines.

• Review and conduct file audits to ensure that all required employee documentation is collected and maintained.

Disciplinary and Grievance Handling

• Receive, and document day-to-day staff grievances and escalate to HR and Admin Manager for management.

• Maintain records related to grievances, and disciplinary actions.

Exit Management

• Coordinate the finalization of the exit process by supporting staff to complete the necessary paperwork such as; Exit Interviews, end of contract discharge forms.

• Communicate, follow-up, and ensure that staff are removed from the Health Insurance scheme and related schemes accordingly.

HR Reporting

• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc).

• Perform other duties as assigned by the supervisor