Grants and Compliance Officer Job at Baylor Uganda | Apply Now

Grant and Financial Reporting Management

• Review monthly reports submitted by Civil Society Organizations (CSOs) against organizational checklist requirements.

• Examine sub-grantees’ financial reports for accuracy, reasonableness, allowability, and allocability of costs.

• Review bank reconciliation and mobile money statements for sub-awards to ensure accuracy.

• Provide timely feedback to partners on financial reports and alert management on compliance issues.

• Prepare monthly cash requests and coordinate timely disbursement of funds to partners.

Budget Development and Monitoring

• Support the preparation and review of partner budgets to ensure alignment with submitted proposals and donor requirements.

• Monitor expenditures against approved budgets.

• Prepare monthly and quarterly financial reports and share updates with management and project teams.

• Interpret donor financial guidelines and communicate them clearly to partner organizations.

Cost Share Management

• Review sub-grantee budgets to verify that cost share is properly budgeted per donor requirements.

• Track, verify, and file documentation related to donor cost share.

• Collaborate with program teams to identify and monitor cost share activities and expenditures.

• Maintain organized cost share records and documentation.

Subaward Management

• Conduct targeted capacity-building sessions for partner finance staff based on financial assessment findings.

• Follow up on audit findings and support partners in addressing identified issues.

• Provide training to partners on donor rules, regulations, and compliance standards.

• Assist the Grants and Contract Specialist in coordinating partner audits and compliance follow-ups.

• Maintain compliance documentation and filing for all subawards.

Compliance and Risk Monitoring

• Work with sub-grantees to develop and maintain risk registers and monitoring tools, recommending mitigation strategies.

• Ensure project activities comply with financial, operational, administrative, and programmatic donor requirements and statutory regulations.

• Communicate compliance responsibilities to staff and conduct site visits to verify policy implementation.

• Review sub-grantee payments, audit queries, and compliance issues, providing technical support to resolve any concerns.

• Conduct periodic reviews of operational compliance to ensure value for money and effective program delivery.

• Organize monthly compliance meetings to review partner performance and identify areas for improvement.

• Support project managers in resolving ad hoc compliance and financial issues related to grant management.

• Liaise with staff and partners to ensure corrective actions on donor or auditor findings are implemented promptly and report progress to management.

• Maintain updated project risk registers and compliance logs, reviewed at least biannually.