Assistant Registrar job at Uganda Institute of Banking and Financial Services | Apply Now

• Receive and compile student’s applications and forward them to the registrar for admission consideration

• Develop teaching program for all the courses offered by the Institute for the registrar’s approval

• Generate a list of applicants admitted per academic program per academic year

• Inspect students teaching and make report to the registrar’s office for consideration

• Develop data capture templates for all the student’s details and ensure it is implemented as planned

• Capture student’s examination results and safeguard them accordingly

• Monitor the attendance of the students to ensure they attain the required timeframe

• Promote the institute’s professional and academic programs

• Preparing payments documents for the Lecturer’s /trainer’s remunerations for the professional courses

• Store and retrieving student’s records, Academic Records for certificate, Diploma, and master’s trainees

• Support the Coordination for the development of curriculum for certificate, Diploma and master’s program and ensure are accredited by relevant bodies.

• Support the development and review of the academic courses to maintain their competitiveness and meet the requirements of National Council for higher education

• Perform any other tasks assigned by management from time to time

• Provide user support to lecturers/independent trainer in the application of the system during e- learning sessions.

• Monitor and report on e-learning resource use across the various teaching platforms

• Plan, implement and control user and account security rights and restriction for the platform

• Monitor and report on e-learning resource use across the various teaching platforms

Key Results:

• All students recorded with zero error produced

• Students’ information retrieved timely

• Student’s transcripts issued and processed timely

• Graduation applications processed timely

• Academic reports and data analyzed quarterly

• All students registered with in the specified period

• Student’s inquiries and issues related to enrollment resolved within a specified timeframe.

• Course schedules for the upcoming semester published to the target market

• New initiatives aimed at improving the efficiency and effectiveness of the Registrar’s office.

• Students, and staff are provided with accurate and timely information

• Opportunities to improve the efficiency and effectiveness of the Registrar’s office identified.

• Accurate financial records for student fees and tuition maintained

• Graduation ceremonies and other events organized

• Budget and resource allocation within the Registrar’s office tracked

• Annual number of students   on the academic program increased

• Lecturer’s and students’ trouble shooted in case of system failure

• E-learning programs promoted and marketed to learners and staff.

• learners and staff are supported on the use of e-learning tools and resources.

• E- learning customer satisfaction scores increase.