Administration Supervisor job at Pride Bank Limited (PBL) | Apply Now

Specific responsibilities include: –

Administration Management

• Oversee and coordinate general administrative duties to ensure smooth office operations.

• Develop, implement, and improve administrative systems, policies, and procedures.

• Supervise the Administration Officer to ensure timely completion of administrative tasks.

• Manage office supplies, utilities, maintenance requests, and service provider relationships.

• Coordinate company events, meetings, and travel logistics.

Estates & Facilities Management

• Manage and maintain company estates, ensuring safe, clean, and functional facilities.

• Coordinate maintenance, repairs, and servicing of buildings, equipment, and utilities.

• Conduct regular inspections of physical infrastructure and recommend improvements.

• Liaise with contractors and vendors for facility-related projects and maintenance.

Stores & Inventory Oversight

• Supervise the Stores Officer in managing stock levels, receiving goods, and issuing supplies.

• Ensure accurate inventory records, stock-taking, and compliance with procurement procedures.

• Implement controls to minimize wastage, loss, and mismanagement of organizational assets.

Front Desk and Customer Service Supervision

• Oversee the Front Desk Executive to ensure professional reception, communication, and visitor management.

• Ensure effective handling of incoming calls, correspondence, and inquiries.

• Maintain a welcoming and organized front desk environment.

Staff Supervision & Team Leadership

• Provide leadership, coaching, and performance management to direct reports.

• Set clear work objectives, review performance, and support employee development.

• Ensure teamwork, discipline, and adherence to organizational standards.

Reporting & Documentation

• Prepare regular reports on administrative activities, estate maintenance, and inventory status.

• Maintain proper records of service contracts, leases, repairs, and administrative documentation.

• Support budgeting and cost control for administration and estates functions.