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Travel Assistant job at U.S. Mission | Apply Now
The U.S. Mission to Uganda, represented by the U.S. Embassy in Kampala, is dedicated to advancing U.S. interests and fostering a robust partnership with Uganda through diplomatic engagement, development assistance, and support for democratic governance. Under the leadership of Ambassador William W. Popp since September 2023, the Mission has been recognized for its commitment to promoting health, education, and economic development in Uganda.
The Embassy maintains a professional work culture that emphasizes integrity, collaboration, and respect, offering various job opportunities and work arrangements for both U.S. and Ugandan staff. Established in 1963, the Mission has evolved to address contemporary challenges, including public health crises and democratic reforms, by implementing innovative programs tailored to Uganda's needs. With a significant presence in Kampala, the Mission extends its reach through partnerships across Uganda, aiming to positively impact communities nationwide.
Core values such as promoting democratic principles, enhancing mutual understanding, and supporting sustainable development guide the Mission's initiatives. In line with its corporate social responsibility, the U.S. Mission engages in programs that support education, health, and community development, contributing to Uganda's progress. For more information, visit the U.S. Embassy in Uganda's official website at https://ug.usembassy.gov/.
Are you looking for Procurement Jobs in Uganda 2024?If yes, you might be interested in Travel Assistant job at U.S. Mission
Full Time
Deadline:
13 Sept 2024
Travel Assistant job at U.S. Mission
U.S. Mission
Job Description
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Travel Assistant.
The work schedule for this position is:
• Full Time, 40 hours per week
Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) following receipt of agency authorization and/or clearances/certifications or their candidacy may end.
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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Assists travelers making travel arrangements to include making recommendations, consistent with all travel regulations and post guidance, about travel routes, lodging options, per diem allowances, mixed transport options, etc.
Advises USG direct hire staff about their travel related entitlements and ensures that their travel authorizations conform to the regulations.
Coordinates with the Travel Agent/Contractor and Customs & Shipping staff to ensure that travel related permissions/formalities (visas, medical, time, etc.) are adhered to.
Works with Travel Agent/Contractor to ensure that tickets are issued for properly approved travel authorizations.
Maintains recordkeeping to support validation and research needs, with a focus on softcopy recordkeeping wherever possible.
Working with relevant Management Section staff, maintains appropriate contacts with travel vendors. Coordinates with relevant staff to ensure that the travel needs of Mission visitors (including 100s of VIPs per year) are appropriately serviced.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Completion of two years of general college studies is required.
Requirements:
EXPERIENCE:
Three years of experience in travel reservation, event coordination, accounting, or voucher examining is required.
JOB KNOWLEDGE:
Practical knowledge of general accounting principles and excellent customer service.
Excellent knowledge of travel sector issues inside Uganda and internationally is very important to being an effective Senior Travel Assistant.
LANGUAGE:
Level IV English ability (fluent written, spoken and reading).
SKILLS AND ABILITIES:
Must have the ability to: Interact with tact and diplomacy with all levels of Mission personnel.
Articulate complex issues both orally and in writing
Interpret and apply technical regulations
Work in a pressurized environment
Meet deadlines
Competently navigate around MS Word, MS Excel and MS Access
Work independently on routine matters
APPLICATIONS FOR THIS POSITION MUST BE ONLINE
Click the "Apply Button" Below to submit your Application
