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• Strategic Leadership & Group-Wide Governance
• Develop and implement a Group-wide procurement strategy in line with Vision 2030.
• Exercise functional leadership over all procurement activities and staff within the Group
• Collaborate directly with the Group Strategic Director, Finance, Internal Audit, and Legal to ensure strategic alignment.
• CAPEX, Heavy Machinery & Cross-Border Procurement
• Provide oversight and expertise on major CAPEX projects, with a specific focus on technical procurement of heavy machinery and industrial equipment.
• Manage the entire process of importing machinery, including identification of international suppliers, technical evaluation, negotiation of price, shipment, customs clearance, and delivery.
• Manage cross-border procurement in Uganda and Kenya, including complying with import regulations, tax laws, and managing all associated logistics.
• Ensure that all purchased machines meet the required technical specifications and are supported by robust service and warranty agreements.
• Policy, Controls & Audit Compliance
• Own, develop, and enforce the Group’s Procurement Policy and standard operating procedures.
• Ensure all procurement activities are in line with internal controls and external regulations. Lead the remediation efforts for audit gaps.
• Mandate a strict end-to-end procurement process, from initial request to final payment, which must include the mandatory use of formal Purchase Orders, a systematic three-way match between the Purchase Order, the Goods Received Note, and the supplier’s invoice before any payment is made, and the secure retention of all related documentation.
• Bid and Tender Management
• Proactively identify, evaluate, and pursue new business opportunities through competitive bidding processes for the Group’s goods and services.
• Lead the end-to-end bid management process, right from the identification and qualification of opportunities to proposal development, submission, and post-submission follow-up.
• Direct cross-functional teams in the creation of compelling, compliant, and competitive bid responses: Technical, Legal, and Finance.
• Maintain a pipeline and tracker for bids, reporting on success rates and lessons learned to drive continuous improvement of the bidding strategy.
• Policy, Controls & Audit Compliance
• Own, develop, and enforce the Group Procurement Policy and standard operating procedures.
• Ensure that all procurement activities adhere to internal controls and external regulations. Lead the remediation of audit gaps.
• Enforce a tight Procure-to-Pay (P2P) process, including PO requirements, _invoice matching, and records retention.
• Financial Performance & KPIs
• Deliver against explicit annual cost-saving targets, such as 5-10% on addressable spend.
• Drive the migration from high cash purchases to a formal credit and PO-based system. Establish clear entity-level limits.
• Define, track, and report on KPIs related to spend, savings, and compliance.
• Digital Procurement Pioneer
• Spearhead the digital transformation of procurement, building a modern function from our current manual foundation.
• Lead the selection and implementation of our first ERP/procurement system, creating automated workflows and approval chains.
• Develop and present monthly digital dashboards to provide senior management with clear visibility into spend, savings, and compliance.
• Lead the implementation and ongoing optimization of the Group’s ERP/procurement systems and automated workflows.
• Supplier Governance & Strategy
• Establish and manage a Group-wide approved vendor list (AVL) with strict onboarding – KYC, TIN, and contracts.
• Lead supplier negotiations to consolidate vendors and establish standard pricing.
• Perform annual reviews of vendor performance.

Notes

• Above job descriptions explain only the key parts of the duties and responsibilities. Other duties and responsibilities may arise at the discretion of the Management, though they should remain relevant.
• These roles and duties are also subject to the review from time to time.