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Procurement Officer job at Bunyangabu District | Apply Now

Are you looking for Procurement Jobs in Uganda 2024? If yes, then you might be interested in Procurement Officer job at Bunyangabu District Service Commission

Bunyangabu, Uganda

Full-time

Deadline: 

March 19, 2024 at 2:00:00 PM

About the Organisation

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Job Title

Procurement Officer job at Bunyangabu District Service Commission

Job Description

Managing procurement budgets and expenditures to ensure that purchases are within budgetary constraints and aligned with organizational priorities. This involves tracking spending, analyzing variances, and making recommendations for cost savings or reallocation of funds

Duties and Responsibilities

  • Procurement Planning: Developing procurement plans in coordination with other departments to ensure that goods, services, and equipment are acquired in a timely and cost-effective manner to meet the organization's needs.

  • Sourcing Suppliers: Identifying and evaluating potential suppliers, vendors, and contractors based on factors such as quality, price, delivery capabilities, and reliability. This may involve conducting market research, issuing requests for proposals (RFPs) or quotes (RFQs), and negotiating contracts.

  • Supplier Relationship Management: Building and maintaining relationships with suppliers to foster collaboration, resolve issues, and ensure compliance with contractual terms and conditions. This includes monitoring supplier performance, addressing concerns, and seeking opportunities for improvement or cost savings.

  • Negotiation: Negotiating contracts, pricing, and terms with suppliers to secure favorable terms and conditions for the organization. Procurement officers negotiate pricing, delivery schedules, payment terms, and other contractual provisions to achieve optimal value for the organization.

  • Contract Management: Managing contracts throughout their lifecycle, from negotiation and execution to performance monitoring and renewal. This involves ensuring that contracts are compliant with legal and regulatory requirements, tracking contract milestones and deliverables, and addressing any deviations or disputes that arise.

  • Purchase Order Processing: Generating purchase orders and coordinating the procurement process, including obtaining necessary approvals, issuing purchase orders to suppliers, and tracking order status to ensure timely delivery of goods and services.

  • Inventory Management: Monitoring inventory levels and stock availability to prevent shortages or overstocking. Procurement officers may work closely with inventory managers or warehouse staff to forecast demand, track inventory turnover, and optimize stock levels.

  • Compliance and Risk Management: Ensuring compliance with procurement policies, procedures, and regulations, including ethical standards, competitive bidding requirements, and legal obligations. Procurement officers identify and mitigate procurement risks, such as supplier non-performance, price fluctuations, or supply chain disruptions.

  • Budget Management :Managing procurement budgets and expenditures to ensure that purchases are within budgetary constraints and aligned with organizational priorities. This involves tracking spending, analyzing variances, and making recommendations for cost savings or reallocation of funds.

  • Documentation and Reporting: Maintaining accurate records of procurement activities, including contracts, purchase orders, invoices, and correspondence. Procurement officers prepare reports on procurement performance, spending trends, and cost savings initiatives for management review and decision-making.

  • Quality Assurance: Ensuring that procured goods and services meet quality standards and specifications established by the organization. Procurement officers may conduct quality inspections, coordinate supplier audits, and address issues related to product quality or performance.

  • Continuous Improvement: Identifying opportunities for process improvements, cost reductions, and efficiency gains within the procurement function. Procurement officers stay informed about industry best practices, emerging technologies, and market trends to drive continuous improvement initiatives.

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Qualifications and Competencies


  • Analytical Skills: Procurement officers must possess strong analytical skills to evaluate suppliers, negotiate contracts, and analyze pricing proposals. They should be able to conduct cost-benefit analyses and make data-driven decisions to optimize procurement processes.

  • Attention to Detail: The ability to pay attention to detail is crucial for procurement officers to accurately review contracts, specifications, and purchase orders, as well as to ensure compliance with procurement policies and regulations.

  • Negotiation Skills: Effective negotiation skills are essential for procurement officers to secure favorable terms and pricing from suppliers. They should be able to communicate persuasively, build rapport with suppliers, and negotiate win-win solutions that benefit the organization.

  • Communication Skills: Strong written and verbal communication skills are important for procurement officers to interact with internal stakeholders, suppliers, and vendors effectively. They must be able to articulate procurement requirements, convey expectations, and address inquiries or concerns promptly.

  • Problem-Solving Abilities: Procurement officers encounter various challenges and issues in the procurement process, such as supplier delays, quality issues, or budget constraints. The ability to identify problems, analyze root causes, and implement effective solutions is essential for overcoming obstacles and ensuring continuity of operations.

  • Ethical Integrity: Procurement officers must adhere to high ethical standards and demonstrate integrity, honesty, and transparency in their dealings with suppliers, vendors, and internal stakeholders. They should avoid conflicts of interest and uphold the organization's code of conduct and procurement policies.

  • Time Management: Procurement officers often work on multiple projects simultaneously and must be able to prioritize tasks, manage deadlines, and work efficiently under pressure. Effective time management skills are essential for meeting procurement objectives and delivering timely results.

  • Customer Service Orientation: Procurement officers serve as liaisons between internal departments and external suppliers, and should have a customer service-oriented attitude. They should be responsive to inquiries, provide timely assistance, and strive to meet the needs and expectations of internal stakeholders.

  • Adaptability: The procurement landscape is dynamic and subject to changes in market conditions, regulations, and organizational priorities. Procurement officers should be adaptable and flexible, able to adjust strategies and approaches to meet evolving business needs and challenges.


Requirements:

  • Education: A bachelor's degree in business, supply chain management, procurement, finance, or a related field is typically required for procurement officer positions. Some employers may prefer candidates with advanced degrees or professional certifications in procurement or supply chain management.

  • Experience: Previous experience in procurement, purchasing, supply chain management, or related roles is often required, particularly for mid-level or senior procurement officer positions. Experience in contract negotiation, vendor management, and procurement best practices is highly desirable.

  • Knowledge of Procurement Regulations: Familiarity with procurement laws, regulations, and best practices is important for procurement officers to ensure compliance with legal requirements and mitigate procurement risks. Knowledge of government procurement regulations may be required for procurement officers working in the public sector.

  • Technical Skills: Proficiency in procurement software, enterprise resource planning (ERP) systems, and Microsoft Office Suite (e.g., Excel, Word, PowerPoint) is often required for procurement officers to manage procurement processes, analyze data, and generate reports.

  • Certifications: Obtaining professional certifications in procurement or supply chain management, such as Certified Professional in Supply Management (CPSM) or Certified Purchasing Manager (CPM), can enhance the qualifications and credibility of procurement officers.

  • Interpersonal Skills: Procurement officers interact with internal stakeholders, suppliers, and vendors on a regular basis and should have strong interpersonal skills. The ability to build relationships, communicate effectively, and collaborate with others is essential for successful procurement outcomes.

  • Legal and Contractual Knowledge: Understanding of contract law, terms and conditions, and contractual agreements is important for procurement officers to negotiate contracts, review vendor agreements, and ensure compliance with legal requirements

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How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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