Procurement Manager job at Church World Service (CWS) | Apply Now

Leadership & Management (30%)

• Provide direct supervision and leadership to the Procurement Department, including performance management

• Contribute to the creation and implementation of best practice procurement vision, strategy, policies, processes, and procedures to aid and improve operational performance General and Task Management

• Develop and review Procurement Strategy (Strategy and Develop)

• Ensures annual plan and strategic goals are met as communicated by the leadership.

• Set departmental objectives/KPIs and review and assess ongoing performance of direct reports

• Manage, coach, and develop high performing purchasing and cost estimating teams that meet agreed objectives and which deliver best practice results, added value and continuous improvements providing continuous feedback and ensuring timely corrective plans where needed.

• Identifies training needs, develops and implements training plans for the Procurement team, in coordination with the training unit.

• Advise SMT on procurement components when there are incidents and their implication to CWS RSC.

• Contribute to new CWS initiatives and projects and review and communicate the impact on Purchasing activities.

Procurement Management 40%

• Ensure that purchasing policies and processes are in place to meet CWS objectives and operational needs in terms of price, quality, and delivery targets and which enables the company to function and compete effectively in the market.

• Create and review opportunities to implement best practice purchasing policies, processes, and procedures to aid and improve CWS performance and deliver best value and CWS savings.

• Ensure purchasing policy, guidelines and any associated documents are in place and updated when required

• Utilize appropriate resources including Supplier Development to ensure appropriate supplier partnerships and delivery of sourced products.

• Develop creative and innovative procurement processes (eProcurement)

• Provide management reports and key performance data and monitor cost savings

• Manage relationships with suppliers and select and develop new suppliers

• Negotiate and manage contract terms with suppliers to ensure value for money, quality standards and delivery terms with technical and operational input from stakeholders and colleagues.

• Assist Senior Management in ensuring effective relationships with client businesses through maintaining an appropriate interface between procurement and suppliers Self-Management

• Review and negotiate existing agreements to optimise commercial terms

• Assess tenders from potential suppliers

• Work with suppliers and have a process in place to measure effective performance, quality and compliance.

Measure against KPI criteria if these exist

• Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance

• Ensure that professional and consistent supplier management is applied across the supply base in line with the purchasing policy

• Ensure parts are sourced in full and aligned to production schedules and customer requirements

• Report on achievement of targets and identify any actions required

• Promote a work environment that demonstrates fairness, openness and equity

Financial Budget and Control 10%

• Input to and hold responsibility for department budget Relationship Management

• Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the purchasing strategy

• Communicate with stakeholders the impact of market change and potential effects on supply. Recommend solutions without compromising quality or service while optimising cost

• Stay current and up to date on any changes that may affect the supply and demand of needed products and materials and advise others of any impact

• Commercially and financially awareness with experience of managing budgets

• Plan and deliver against project deadlines

• Ability to add value, reduce costs and make CWS improvements

Risk Management and Compliance (10%)

• Ensure that the function operates in accordance with any health, safety and environmental policies and procedures to ensure the safety and wellbeing of staff and visitors People Management

• Comply with the Health, Safety and Environmental Policies

• Evaluate the challenges faced by the CWS and take action to mitigate risks and develop opportunities

• Ensure that the function operates in accordance with any health, safety and environmental policies and procedures to ensure the safety and wellbeing of self, staff, and visitors

• In coordination with CWS Regional Procurement, ensure that HR policies and practices are compliant with Uganda procurement laws and any existing regulations and recommend changes as needed.

• Work closely with Program Integrity department and make follow-up on compliance issues.

• Ensure that the function operates in accordance with any health, safety and environmental policies and procedures to ensure the safety and wellbeing of self, staff, and visitors

• Closely monitor Procurement processes to ensure efficiency and compliance.

Data Management and Reporting (5%)

• Produce periodic reports aimed at monitoring quality and compliance on Procurement processes

• Develop Procurement-focused indicators and dashboard to measure efficiency and effectiveness.

• Produce relevant reports for management decision making.

Additional Responsibilities (5%)

• Any other duties as assigned.

• Lead in the delivery of Procurement projects and other duties assigned by CWS/RSC Africa Management.