Procurement Associate -10X Program job at Outbox Hub | Apply Now

Responsibilities:

Procurement Process Management

• Assist in the sourcing, evaluation, and selection of vendors.

• Manage the purchase order process from initiation to closure, including order placement, tracking, and confirmation of delivery in accordance with the company’s procurement policies and procedures.

Vendor Relations and Contract Management

• Build and maintain strong relationships with suppliers and vendors.

• Assist in managing vendor contracts, ensuring compliance with terms and timely renewals.

• Track supplier performance, resolve issues, and provide feedback to enhance supplier quality.

Procurement Demand Management

• Collaborate with internal stakeholders (consortium partners, Foundation etc.) to understand their procurement requirements and specifications.

• Set up annual procurement plans and budgets to support the program’s procurement function.

Documentation and Compliance

• Maintain accurate and up-to-date procurement records on the drive, including supplier contracts, invoices, and purchase orders.

• Ensure all procurement activities adhere to the organization’s policies and regulatory requirements.

• Resolve issues and disputes related to procurement, including delivery delays, quality discrepancies, and invoice mismatches.

• Enhance compliance with the company’s procurement policies and procedures by conducting regular training sessions to ensure team adherence and alignment with best practices.

• Assist in internal and external audits by providing required documentation and data.

Financial Oversight

• Assist with budget preparation, forecasting, and expenditure monitoring to optimize procurement costs.

• Prepare cost analyses, track expenses and report on cost-saving initiatives.

Stakeholder Collaboration

• Work closely with cross-functional teams to ensure alignment on procurement needs, quality standards, and delivery timelines.

• Communicate effectively with project teams and departments regarding the status of orders, expected delivery dates, and any changes.

Device Distribution

• You will oversee the end-to-end distribution process of smart devices in the program from the supplier to the entrepreneurs or young people in the program. This will include the strategic design of the process, its implementation, monitoring of assets and the recovery process for payments.