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Job Summary
Job Title:
Procurement & Logistics Officer
Employer:
Welthungerhilfe
Location:
Country:
Contract Type:
Full-time
Job Category:
Procurement Jobs
Number of Positions:
1
Deadline:
Wednesday, 3 April 2024
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Procurement & Logistics Officer job at Welthungerhilfe (WHH) | Apply Now
Kampala, Uganda
Welthungerhilfe (WHH) is one of Germany’s largest private aid organizations, with a mission to eradicate hunger and achieve food security through sustainable development and humanitarian aid initiatives across the globe. Founded in 1962, WHH has earned a stellar reputation for its integrity, transparency, and impactful work in over 35 countries, including Uganda, where it actively addresses issues related to nutrition, water, sanitation, and agriculture.
The organization fosters a collaborative and inclusive work culture that values diversity, continuous learning, and staff well-being, offering dynamic job opportunities in both field and administrative roles with flexible and mission-driven work arrangements. WHH’s evolution has seen it shift from direct food aid to supporting long-term development and resilience-building among vulnerable communities through innovative, community-based models.
With more than 2,500 staff worldwide, WHH operates at both grassroots and policy levels, emphasizing values such as accountability, partnership, and empowerment. Its CSR commitment is embedded in its core operations, promoting environmental protection, gender equity, and local capacity building. Through impactful programs and strategic collaborations, WHH continues to champion the global fight against hunger and poverty. For more information, visit https://www.welthungerhilfe.org.
Are you looking for Procurement Jobs in Uganda 2024? If yes, then you might be interested in Procurement & Logistics Officer job at Welthungerhilfe (WHH)
Full-time
Deadline:
3 Apr 2024
Procurement & Logistics Officer job at Welthungerhilfe (WHH)
Welthungerhilfe
Job Description
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
The Procurement & Logistics Officer will be a key member of the Procurement and Logistics department at WHH Country Office and contribute to processes of procurement, fleet, stock, oversight of asset management and inventory control in compliance with Welthungerhilfe Policies.
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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Procurement:
Prepare and issue Requests for Quotations and bidding documents for assigned procurements per the set threshold requirements for procurement transactions processed at Kampala o ce.
Effectively negotiate with suppliers on a wide variety of commodities and services for the best overall value to WHH operations.
Understand and ensure compliance with national legal guidelines, contracting principles, sourcing and price/cost analysis requirements while upholding Welthungerhilfe regulations and donor regulations in all processes.
Be a member of the evaluation committee. Prepare bid evaluation reports.
Support with maintaining proper records for all the procurements handled at country ce both in soft and hard copies files.
Maintaining an updated Supplier and contracts database.
Prepare and submit to Finance completed transaction files to facilitate payment of service providers in compliance with set regulations.
Manage the existing framework agreements and LTAs.
Support with providing information on WHH compliance procedures, support their registration in the e-Tender Portal and providing continuous feedback on what is required.
Support with Customs clearance for imported items.
Assets and Inventory Management:
Support with property management and inventory control, reports, reconciliations for both expendables and non-expendables for Country oce and project locations.
Support with inventory reconciliation and maintain an updated asset and inventory records for country oce and the projects.
Ensure timely reporting on stock status and plan stock replenishments.
Fleet and Travel Management:
Support with managing the Vehicle Pool and Transportation: Organize allocation and daily availability of vehicle(s) Establish tools for vehicles follow-up: logbooks, technical check-ups use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system etc.
Provide data entry for Fleetwave software reports per set schedule.
Support with organization of transport and accommodation for visitors – in charge of flight and hotel reservations
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
The ideal candidate for the Procurement and Logistics
Expert must hold a minimum of a bachelor’s degree in Procurement and Logistics / Supply Chain and Purchasing Management from a recognized institution.
Post graduate qualifications will be an added advantage.
Computer skills on MS Oce programs, especially in MS Excel and use of online systems.
At least 5 years procurement and logistical work experience in multi sectorial setting preferably with international NGOs.
High integrity and willingness to conduct her/himself transparently.
A clear understanding of procurement ethics and basic knowledge of business and contracts legalities.
Experience in working independently and result oriented with ability to multi-task and process information into action as to not delay program activities.
Very good communication skills both oral and written.
Good command of English language.
Excellent interpersonal skills.
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
All suitably qualified and interested applicants should submit via email their application letter and detailed curriculum vitae (max. 3 pages) containing contact details and telephone numbers of 3 work related reference persons to uga.kampala.o ce@welthungerhilfe.de
