Officer Manager / Executive Assistant

• Manage day-to-day office operations, filing, office supplies, and vendor management.

• Maintain office records, correspondence, and official documentation.

• Coordinate small procurement tasks, service providers, and office maintenance needs.

• Support team logistics, including meeting room management, travel bookings, and local events.

• Act as the primary administrative support for the Head of Carbon Development, managing calendars, travel schedules, and meeting preparation.

• Coordinate internal and external meetings.

• Ensure smooth information flow between leadership and team members.

• Serve as a central point of contact for office communications and leadership correspondence.

• Support team coordination for workshops, trainings, and high-level stakeholder visits.

• Assist in tracking deadlines and following up on action items for leadership.

• Prepare monthly office operations and admin reports.

• Maintain and update office contact lists, vendor directories, and official document registers.

• 5+ years in office management, executive assistance, or administrative coordination, ideally in multi-national company or corporate environment.

• Experience in managing senior executive schedules and sensitive correspondence.

• Strong organizational and coordination skills with proven ability to handle multi-tasking.

• Proficiency in MS Office Suite and document management tools.

• Familiarity with basic procurement and admin compliance.

Education & Certifications

• Diploma or Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or related field.

• Certification in office administration, secretarial work, or project support is a plus.

Required Competencies

• High attention to detail and ability to maintain confidentiality.

• Excellent written and verbal communication skills.

• Service-oriented approach with strong interpersonal skills.

• Proactive and reliable, with ability to prioritize tasks and manage time effectively.

• Comfortable supporting both operational tasks and executive-level coordination.