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About the Organisation
Kenya Maritime Authority (KMA) is a semi-autonomous government agency established in June 2004 to regulate, coordinate, and oversee maritime affairs in Kenya. Guided by the Kenya Maritime Authority Act, 2006, and the Merchant Shipping Act, 2009, KMA works to enhance maritime safety, security, and administration in line with international conventions and best practices.
Office Administrator job at Kenya Maritime Authority (KMA) | Apply Now
Mombasa, Kenya
Are you looking for Administrative jobs in Kenya 2025 today? then you might be interested in Office Administrator job at Kenya Maritime Authority (KMA)
Full Time
Deadline:
16 Jun 2025
Job Title
Office Administrator job at Kenya Maritime Authority (KMA)
Kenya Maritime Authority (KMA)
Job Description
The successful candidate will ensure the smooth running of daily office functions by managing appointments, handling visitors and calls, maintaining records, ensuring confidentiality of information, and supporting departmental administration. The role also includes managing petty cash, coordinating travel logistics, and undertaking secretarial duties such as typing, drafting routine correspondence, and maintaining file movement records.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Interested candidates should visit the Kenya Maritime Authority website at www.kma.go.ke for more information.
Applicants must submit:
A cover letter indicating the position and reference number (KMA/ER2/25/7)
A detailed CV
Copies of academic and professional certificates and transcripts
Copy of National ID or Passport
Testimonials and any other relevant documents
Submission Methods:
Hard Copy:
Chairman, Board of Directors
Kenya Maritime Authority
KMA Towers, Mbaraki Road (next to the Little Theatre)
P.O. Box 95076 – 80104, Mombasa, Kenya
Email (PDF as one document):
For KMA 1–4 positions: chairmanjobs-1@kma.go.ke
For KMA 5–10 positions: director-generalsjobs-2@kma.go.ke
Important Notes:
Any form of canvassing or failure to attach all required documents will result in disqualification
Successful candidates must submit valid clearance certificates from KRA, CRB, HELB, and DCI
Candidates must comply with Chapter VI of the Constitution of Kenya on Leadership and Integrity
KMA is an equal opportunity employer. Women and persons with disabilities are encouraged to apply
Only shortlisted candidates will be contacted
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Click the Apply button below
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Go to the "Jobs" tab
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Read the detailed job description, Roles and Qualifications.
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How to Apply
Attend to visitors and clients courteously and professionally
Handle telephone calls, inquiries, and complaints
Ensure the security and confidentiality of office records, documents, and equipment
Maintain accurate records of correspondences and file movement
Manage office protocol and etiquette for the respective department
Handle petty cash and maintain related records
Coordinate the administration of the assigned office/department
Schedule and manage meetings and appointments
Organize travel arrangements and itineraries for senior staff
Draft and respond to routine correspondence
Ensure procedures for record keeping are followed effectively
Uphold data security, integrity, and confidentiality
Perform any other relevant administrative duties as assigned
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Bachelor’s degree in Secretarial Studies or a related field from a recognized institution
Must have passed the following KNEC examinations:
Typewriting III (minimum 50 w.p.m.) or Computerized Document Processing III
Shorthand III (120 w.p.m.)
Business English III / Communications I
Office Management III / Office Administration and Management III
Secretarial Duties II
Commerce II
Proficiency in computer applications
Demonstrated results and effectiveness in previous roles
