Human Resources & Administration Director job at Save the Children | Apply Now

As a member of the Senior Management Team

• Assume leadership of the CO; support the development and implementation of the Country Strategic Plan and the achievement of the organizational goals;

• Help establish, maintain and improve active and regular working relationships with: host government authorities, partner agencies including humanitarian and development donors, and (I)NGOs;

• Ensure the CO complies with all organizational policies, procedures and standards;

• Ensure strong HR performance and achievement of relevant KPIs;

• Ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies.

• Lead on design and implementation of a coherent organizational structure that fits and serves the organization’s practices and programmatic ambitions.

Policies, Procedures and Employee Relations

• Ensure that adequate advice and support are provided to managers and staff on interpretation and application of organizational policies and procedures and on other HR related matters.

• Supervise the development of adequate HR practices and processes aligned with the organisation’s overall strategy.

• Facilitate effective implementation of mechanisms such as international deployment and in-country staff rotation to ensure flexible resourcing of staff needs.

• Provide ethical oversight and leadership across the Country Office.

• Monitor and advise on disciplinary matters in accordance with established policies and procedures.

• Mediate conflict, grievances and harassment cases.

Child and Adult Safeguarding

• Serve as the national focal point and champion on Child and Adult Safeguarding.

• Actively analyse risks to child and adult safety, propose and implement mitigation measures;

• Oversee that the organization recruits only representatives who are suited to work with children and to apply strict child safe recruitment practices and organizational Code of Conduct;

• Ensures that everyone associated with the organisation is aware of their obligations and responds appropriately to issues of child abuse and the sexual exploitation of children.

• Ensure the country Offices conducts regular safeguarding self-assesments, implement action points and relevant organizational initaitves, establish and maintain systems which promote awareness of Child Safeguarding, enable the prevention of harm, and ensure reporting of and responding to safeguarding concerns.

Recruitment, Retention and Staff Administration

• Ensure effective and timely recruitment, retention and succession of staff, including tailored orientation programs;

• Ensure through thorough review that employment terms, conditions and practices are fair, consistent, compliant with labour law and Save the Children human resource policies and best practice, and appropriate to the context;

• Prepare terms and conditions of employment and issue all employment and consultancy contracts in compliance with Uganda Labour Law and regional HR best practices.

• In collaboration with the Finance Department, ensure maintenance of updated information on staff salaries, allowances and income tax calculations in compliance with current laws and regulations.

• Ensure a conducive work climate that enhances staff motivation and retention. Provide support to senior managers to ensure staff wellbeing and splendid team spirit across the organization.

Performance Management and Staff Development

• Lead implementation and maintenance of performance management system that is in alignment with organizational goals; ensure that performance reviews are conducted regularly by supervisors; provide training and advise to managers on effective implementation of performance management.

• Lead on the development of an organisational culture that reflects our values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation;

• Lead on Talent Management and Succession Planning, providing career opportunities and ensuring the CO can adequately fill future critical vacancies.

• Analyse the organisational staffing needs – in conjunction with senior managers – and advise on job holder competencies and skills in light of changing contexts and content.

• Providing guidance on staff capacity building and in formulating the annual training calendar, and offering tailored capacity building solutions that are effective and low cost (e.g. staff rotation).

Facilities Management

• Oversee the overall maintenance of all Save the Children office premises, facilities assets and equipment (physical work environment) in country and ensure that these are secure and efficiently utilized.

• Manage all contracts and leases and advise senior management on lease renewals and new contracts.

• Ensure facilities are compliant with Health and Safety regulations.

• Ensure adequate insurance cover and keep up to date with suitability and types of cover available

• Oversee the annual preparation of the renewal of licenses and permits.

• Provide logistical support to guests, visitors including partner organisations involved in SC activities

Legal

• Ensure full compliance with Uganda laws and regulations with regards to human resource matters; ensure that Save the Children policies are coherent with Ugandan policies.

• Ensure adequate legal oversight, provide analysis of legal risks and legality assurance to the management and ensure that appropriate legal service is delivered for the organization by closely working with retained lawyer(s);

• Support the visa process for expatriate staff and liaison with relevant Government entities;

• Support on government relationships that evolve from SCI’s legal registration in the country, and lead on registration renewals.

Team development and supervision

• Ensure appropriate staffing within Human Resources department

• Manage the HR team; define expectations, provide leadership and technical support as needed.

• Manage the performance of all staff in Human Resources work area through:

• Effective use of the performance management system including the establishment of clear, measuraable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations.

• Coaching, mentoring and other developmental opportunities.

• Recognition and rewards for outstanding performance.

• Documentation of performance that is less than satisfactory, with appropriate performance improvements / work plans