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Human Resource & Administration Officer job at Safe Way Right Way (SWRW) | Apply Now
Kampala, Uganda
Full Time
Are you looking for Human Resource jobs in Uganda 2025 today? then you might be interested in Human Resource & Administration Officer job at Safe Way Right Way (SWRW)
About the Organisation
Safe Way Right Way (SWRW) is dedicated to providing high-quality and efficient safety training, consulting, and compliance services aimed at enhancing workplace safety and fostering a culture of responsibility across industries. With a solid reputation for professionalism and excellence, SWRW has become a recognized leader in the safety and risk management sector, earning the trust of clients through its commitment to innovative and effective solutions. The company prides itself on a collaborative and inclusive work culture that emphasizes employee development, safety, and well-being, offering a range of job opportunities and flexible work arrangements to meet the diverse needs of its workforce.
Since its inception, SWRW has continuously evolved to meet the changing needs of the safety industry, adapting its services and business model to include cutting-edge safety training programs, risk assessments, and compliance auditing. With a broad reach across various sectors, including construction, manufacturing, and transportation, SWRW is a key player in ensuring safer working environments. The company's core values—integrity, excellence, innovation, and collaboration—are at the heart of everything it does, while its CSR efforts focus on supporting community safety initiatives, environmental protection, and employee empowerment. SWRW's website can be found at www.swrw.com.
Job Title
Human Resource & Administration Officer job at Safe Way Right Way (SWRW)
Safe Way Right Way (SWRW)
Job Description
The Human Resource & Administration Officer will manage a broad range of responsibilities encompassing human resources, administration, and procurement. This includes supporting recruitment processes, maintaining employee records, ensuring compliance with labor laws, coordinating staff welfare initiatives, overseeing office logistics, managing procurement activities, and liaising with external service providers. The role requires a proactive individual with strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.
Duties, Roles and Responsibilities
Support the recruitment process, including job postings, candidate shortlisting, interview coordination, and onboarding of new staff.
Maintain and update employee records, contracts, leave schedules, and performance management systems.
Ensure compliance with Ugandan labor laws and SWRW’s internal HR policies and procedures.
Coordinate staff welfare initiatives, team-building activities, and internal communication efforts.
Support the implementation of training and capacity-building plans for staff development.
Oversee day-to-day administrative operations, including office logistics, asset management, and supplies inventory.
Manage office schedules, meeting arrangements, and travel logistics for staff and consultants.
Ensure a clean, safe, and organized working environment.
Maintain proper filing systems (both physical and electronic) for administrative documents.
Lead the procurement process in line with SWRW’s procurement policy and donor requirements.
Prepare and manage procurement plans, request for quotations (RFQs), bid analysis, and supplier contracts.
Maintain accurate records of purchases, assets, and supplier databases.
Monitor stock levels and manage reordering processes to ensure timely availability of goods and services.
Conduct regular audits of inventory, assets, and equipment; develop and monitor an asset register.
Ensure all HR, administrative, and procurement processes align with internal controls and donor compliance guidelines.
Prepare and submit periodic reports on HR metrics, procurement activities, and asset utilization to management.
Support internal and external audits by providing required documentation and clarifications.
Liaise with external service providers including insurers, landlords, IT support, and suppliers to ensure quality service delivery.
Collaborate with finance, program, and MEAL teams to support efficient project implementation.
Serve as a point of contact for general administrative and HR-related inquiries from staff.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Educational Qualifications:
Bachelor’s degree in Human Resource Management, Business Administration, or Public Administration.
A Postgraduate Diploma in Human Resource Management, Procurement and Supplies Management, or Business Administration is an added advantage.
Professional Certifications such as CIPD or CIPS are an added advantage.
Experience Requirements:
3–5 years of relevant working experience in HR, administration, and procurement roles.
Preferably experience working with NGOs, development agencies, or donor-funded projects.
Experience managing multi-functional administrative tasks across HR and procurement simultaneously.
Knowledge and experience working with Ugandan labor laws and procurement regulations (PPDA guidelines).
Key Competencies and Skills:
Solid knowledge of HR best practices (recruitment, onboarding, performance management, employee relations).
Strong understanding of procurement principles (sourcing, bidding, evaluation, contracting).
Knowledge of asset management and inventory control.
Excellent organizational, communication, and multitasking skills.
High integrity, attention to detail, and strong ethical standards.
Ability to maintain confidentiality and professionalism at all times.
Computer literacy (MS Office, HRIS systems, procurement software).
Familiarity with labor laws, procurement regulations, and NGO operations.
How to Apply
ONLINE APPLICATION ONLY!
Interested candidates should send their applications to the email: careers-ug@safewayrightwayug.Please include the subject line as "NAME – POSITION applied for".
