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HR Apprentice job at Vivo Energy Uganda | Apply Now
Kampala, Uganda
Full Time
Are you looking for Human Resource jobs in Uganda 2025 today? then you might be interested in HR Apprentice job at Vivo Energy Uganda
About the Organisation
Vivo Energy is a leading supplier and distributor of high-quality fuels and lubricants across Africa, with a mission to power and mobilize the continent’s progress through sustainable and innovative energy solutions. With a reputation built on over 85 years of experience and a commitment to delivering exceptional value to customers, Vivo Energy is recognized for its strong presence in 23 African countries.
The company fosters a dynamic work culture centered around inclusivity, collaboration, and the professional growth of its employees, offering competitive job opportunities and flexible work arrangements. Established in 2011, Vivo Energy has evolved from a Shell-branded distributor into a standalone entity focused on growing its African footprint, investing in innovative energy technologies, and adopting modern business models.
Its core values—integrity, safety, sustainability, and innovation—guide every aspect of the company’s operations, ensuring that it not only meets the energy needs of Africa but does so responsibly. Vivo Energy is committed to corporate social responsibility (CSR), investing in local communities through education, health initiatives, and environmental sustainability programs. For more information, visit www.vivoenergy.com.
Job Title
HR Apprentice job at Vivo Energy Uganda
Vivo Energy Uganda
Job Description
This is a contract, on-site position based in Kampala, offering a unique opportunity for a passionate HR professional at the early stage of their career. The HR Apprentice will assist in maintaining accurate employee data and records, coordinating onboarding and offboarding processes, drafting standard HR documents, and supporting employee engagement activities. Reporting to the HR Services Officer and HR Business Support Manager, the Apprentice will engage directly with internal departments, new hires, and service providers to support HR operational efficiency.
Duties, Roles and Responsibilities
A. Employee Records & Data Management
Maintain up-to-date employee records in both physical and digital formats
File all employment documentation and track record completeness
Support audits by organizing and retrieving employee files
Ensure all data is managed in compliance with privacy and confidentiality policies
B. Onboarding & Offboarding Support
Prepare induction packs and assist with pre-employment checks
Coordinate onboarding logistics and schedule medical checkups
Track completion of onboarding/offboarding activities
Organize exit processes and ensure documentation is properly filed
C. HR Documentation & Letter Preparation
Draft standard employee letters and HR templates
Prepare documents related to employee role changes and transfers
Maintain and update HR documentation templates and files
D. HR Events & Team Coordination
Assist with planning and coordination of HR events and wellness activities
Support logistics for meetings, training sessions, and engagement initiatives
Update the HR events calendar and track departmental tasks and progress
Assist in organizing HR team meetings, recording action items, and follow-ups
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SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Bachelor’s degree in Human Resource Management, Business Administration, or related humanities field
Membership in HRMAU or a recognized HR professional association is an added advantage
Prior internship or administrative experience in an HR setting is required
Understanding of employee data privacy and confidentiality standards
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong attention to detail and organizational skills
Excellent interpersonal and communication skills
High integrity and ability to handle sensitive information discreetly
Willingness to learn and grow within the HR profession
How to Apply
ONLINE APPLICATION ONLY!
Interested candidates are advised that applications for this position must be submitted online. To apply please click the “Apply” button below.
Note: Male candidates are encouraged to apply
