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What you’ll do:

Grant management and administration

Ensuring compliance with the funders’ terms and conditions as well as GD’s organizational policies are key deliverables of this role. This mandate includes:

• Oversee the lifecycle of a portfolio of 30-50 active government, corporate and foundation funded grant agreements, in collaboration with the fundraising, finance, and operations staff in our global and country teams. This portfolio will include both prime grant agreements to GiveDirectly, and subgrant agreements issued by GiveDirectly
• Contribute to pre-award donor due diligence requests and grant application process including advising on & reviewing budgets
• Ensure and document that due diligence and procurement protocols are successfully followed and documented for all subgrantees and subcontractors
• Support Sr. Manager of Grants Management in prime grant agreement negotiations and execution 
• Lead subgrant agreement and grant amendment negotiations and execution
• Utilize available tools for clear and accurate tracking of all post-award data, requirements and tasks
• Work closely with the Finance team to ensure accurate tracking of grant conditionality, purpose or restrictions, general ledger account creation and treatment within the annual audit and tax filing processes.
• Conduct award kick-off meetings with internal colleagues and external subgrantees as relevant, educating all on their responsibilities under each grant or subgrant
• Proactively monitor all active awards to ensure compliance with award terms and conditions, identifying and assisting with mitigating potential instances of misconduct or non-compliance.
• Ensure on time grant reporting through regular communication, supporting in the authoring and sharing with donor where appropriate
• Liaise with finance and project managers on budget tracking and appropriate spend down rates.
• Author prior approval, no-cost extension and amendment requirements as needed
• Coordinate external award audits, adverse event reporting, and the implementation of any associated follow-up action points.
• Coordinate and document appropriate award close out
• Maintain complete and audit ready grant files.

Organizational Capacity Development and Training

Under the guidance of Grants Management Leadership, support in Organizational Capacity Development and Training including:

• Cross functionally provide clear guidance on procedures, policies, and interpretation on donor rules and regulations
• Identify organizational gaps in funding oversight, internal controls and procurement practices
• Suggest processes and practices to mitigate issues and risks identified
• Track regulatory and institutional/multilateral policy changes
• Support in developing standard operating procedures and templates for managing grants and subgrants
• Suggest required changes to process and practices
• Implement trainings on appropriate lifecycle management of donor funds
• Create a culture of Grants Management and Donor Compliance across all teams