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1. Grants Financial Planning, Monitoring & Reporting

• Ensure timely and accurate grants financial reporting to donors and stakeholders.
• Monitor grant expenditure and analyze burn rates for decision-making.
• Provide leadership to field-based grants finance officers to ensure regular monitoring.
• Support monthly grants meetings and provide updates to the Director of Finance.
• Coordinate grant closeout procedures according to donor and PIU guidelines.
• Advise on grants procurement and compliance requirements.

2. Partner Financial Management & Advisory

• Review and analyze grant postings, budgets, and financial data.
• Ensure timely submission of regional and donor reports.
• Support partner capacity assessments, onboarding, and quarterly monitoring visits.
• Ensure partner financial reports are accurate, compliant, and timely.
• Ensure proper cost allocations per donor rules and maintain up-to-date partner records.

3. Systems & Tools Management

• Ensure correct creation and mapping of all incoming grants in SAP4HANA.
• Maintain accurate tracking, reporting, and archiving of grants data.
• Lead ongoing improvement of grants management systems and tools.
• Ensure alignment of grants data with overall financial systems for compliance and reporting efficiency.

4. Leadership & Staff Management

• Lead and mentor the regional grants finance team.
• Ensure performance management, capacity building, and staff development.
• Promote team development, sharing of best practices, and a positive work environment.
• Participate as a member of the Central Management Team (CMT).

5. Grants Financial Risk Management

• Ensure all grants are audited according to donor requirements.
• Implement audit recommendations and follow up with partners.
• Maintain internal controls to mitigate grants risks and safeguard donor funds.
• Coordinate donor regulations and training workshops for staff.
• Update quarterly grants risk register and monitor compliance.

6. Grants Budgeting & Financial Planning

• Advise management on grants budgets, funding requirements, and expenditures.
• Support proposal budget development with Business Development and Finance teams.
• Ensure timely disbursement of grants funds and accurate financial tracking.

7. Donor Relationship Management & Coordination

• Maintain strong relationships with donors, partners, and field teams.
• Ensure financial accountability and timely delivery of reports to donors.
• Facilitate donor visits, support proposal development, and ensure knowledge sharing with global teams.

8. Safeguarding, Gender Equality & Inclusion

• Ensure Plan International’s safeguarding and gender equality policies are implemented.
• Promote awareness and compliance with policies across teams and partners.