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1. Grant Coordination & Stakeholder Management

• Ensure stakeholders understand grant terms, program deliverables, and reporting requirements.
• Communicate ongoing grant information to partners and internal teams.
• Provide tools and guidance for grant management, including:
• Annual work plans/Gantt charts
• Reporting calendars and templates
• Partner MOUs and agreements
• Due diligence assessments for prospective partners

2. Budget Development, Review & Monitoring

• Develop project/grant budgets aligned with work plans and donor guidelines.
• Verify correct budget coding in SunSystems for accurate tracking and reporting.
• Provide timely feedback to donors, Finance & Operations Manager, and relevant teams.

3. Grant Financial Management & Compliance

• Liaise with partners on grant implementation and financial reporting.
• Ensure compliance with donor financial obligations through checklists, documentation, and correct activity coding.
• Conduct budget variance analysis and advise the Finance & Operations Manager.
• Assist with grant audits and recommend internal control improvements.
• Review and provide feedback on donor reports before submission.
• Conduct periodic field visits to assess program and financial compliance.
• Identify and proactively address potential risks or challenges.

4. Capacity Building & Training

• Review grant agreements and identify compliance gaps.
• Support the development of policies, procedures, and systems for grant management.
• Share best practices and conduct or coordinate training to strengthen grant management skills.

5. Grant Cash Flow Management

• Monitor grant cash flow to ensure adherence to donor requirements and HFHU procedures.

6. Payroll Administration (Grant-Related Costs Only)

• Prepare payroll costs charged to grants and ensure statutory deductions are accurately remitted.
• Prepare Salary Journals for SunSystems entry.

7. Internal Controls & Audit Support

• Ensure proper internal controls for all grant-related disbursements.
• Support internal and external audits by preparing schedules and responding to queries.

8. Budgeting Support

• Participate in project and annual budgeting and monitor performance.
• Prepare monthly budget vs. expenditure reports.

9. Cash and Cash Flow Management

• Review financial requests for completeness, authorization, and budget availability.
• Support field offices as required.
• Perform any other duties assigned by the Finance & Operations Manager.