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Financial Accounting and Implementation (60%)

• Assist in processing payments in compliance with RELI Africa and donor policies.
• Maintain accurate financial records, coding, and supporting documentation for all transactions.
• Conduct monthly bank and mobile money reconciliations and manage petty cash.
• Support preparation of monthly accounts and financial statements.
• Ensure timely and accurate data entry into the accounting system.
• Assist with payroll statutory deductions and remittances.
• Maintain and update the asset register, including tagging and tracking movements and conditions.
• Support implementation of financial management policies and internal controls.
• Participate in staff training on financial procedures and provide feedback for improvement.

Budgeting, Financial Reporting, and Audits (10%)

• Support project teams with budgeting and budget monitoring.
• Assist in preparation of donor and grant financial reports.
• Prepare audit schedules and supporting documentation.
• Support follow-up and implementation of audit recommendations.
• Risk Management and Compliance (5%)
• Maintain records for statutory returns and ensure timely remittance.
• Support maintenance of the organization’s risk register and risk reports.
• Ensure compliance with organizational, donor, and legal requirements.

Administration and Office Support (25%)

• Support procurement processes and preparation of procurement documentation.
• Manage front office operations including reception, visitors, and calls.
• Coordinate logistics for meetings, trainings, and workshops.
• Manage office supplies, utilities, and service providers.
• Coordinate asset handover/takeover documentation.
• Track and manage contracts, leases, licenses, and compliance calendars.
• File statutory and compliance documents securely.
• Perform other administrative duties as assigned.

Deliverables

• The Assistant will be expected to deliver:
• Accurate and timely transaction processing and reconciliations
• Monthly financial records and supporting documentation
• Updated asset register and inventory records
• Timely statutory filings and remittances
• Donor and audit support documentation
• Efficient administrative and logistical support for office operations
• Compliance tracking and reporting