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Finance and Administrative Assistant job at International Labour Organization (ILO) | Apply Now
Are you looking for Finance jobs in Uganda 2025 today? then you might be interested in Finance and Administrative Assistant job at International Labour Organization (ILO)
About the Organisation
Established in 1919, the International Labour Organization (ILO) is a specialized agency of the United Nations headquartered in Geneva, Switzerland, dedicated to promoting social justice and internationally recognized human and labor rights. As the only tripartite UN agency, the ILO brings together governments, employers, and workers from 187 member states to set labor standards, develop policies, and devise programs promoting decent work for all women and men.
The organization fosters a work culture that emphasizes social dialogue, protection, and employment generation, offering job opportunities and work arrangements that align with its mission to promote decent work for all workers. Over the decades, the ILO has evolved to address emerging labor issues, including those arising from new technologies, climate change, and demographic shifts, maintaining its core values of promoting social justice and fair globalization. For more information, visit their website at www.ilo.org.
Kampala, Uganda
Full Time
Job Title
Finance and Administrative Assistant job at International Labour Organization (ILO)
International Labour Organization (ILO)
Job Description
Job Title: Finance and Administrative Assistant (UN Jobs)
Organisation: International Labour Organization (ILO)
Duty Station: Kampala, Uganda
Grade: G5
Ref: DC/DAR/GS/2025/05
Job Summary:
The Finance and Administrative Assistant will directly report to the National Project Coordinator. She/He will provide finance and administrative services to the project ensuring the highest standards of discretion and integrity and sense of responsibility. He or she will provide a range of specialized finance and administrative support services in an efficient, effective and client-oriented manner. Work involves using the enterprise resource planning (ERP) system to process transactions for financial clearance and payment processing.
The incumbent performs at a fully operational level and resolves a variety of recurring and non-recurring operational issues, requiring the correct application of financial rules and regulations, policies, procedures and guidelines.
Duties, Roles and Responsibilities
Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
Check, review, process and prepare all documentation, including contracts, and ensure correctness and accuracy for financial clearances and payments.
Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts. Draw the attention of concerned officials to matters requiring immediate attention.
Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules before submitting to the Finance Unit.
Classify and assign budget codes, verify and process claims for payment, check payment vouchers, prices and claims invoices.
Provide administrative and financial backstopping support and guidance to project staff and consultants with respect to payments, entitlements, travel claims and other requirements relating to accounts and finance.
Consult with Finance Unit and project team on rules, regulations and procedures, and inform project staff, partners and consultants of new or revised procedures and practices.
Prepare recurring reports as scheduled and assist in preparing special reports for donor reporting, for budget preparation, audits or other reasons.
Calculate and compile cost estimates and participate in budget analysis and forecasts as required.
Provide support, when necessary, in the preparation and running of project workshops and meetings.
Perform other relevant duties as assigned.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Completion of secondary school education. Formal training in accounting and/or finance and administrative field would be an asset
Experience
At least five years of progressively responsible financial and administrative work.
Languages
Excellent command of English and good working knowledge of another language of the duty station
Competencies
Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures.
Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
Good analytical skills.
Ability to reason and make sound judgements.
Ability to maintain financial records and prepare accounting reports and statements.
Demonstrate responsible behaviour and ability to pay attention to detail.
Ability to deal with confidential matters with discretion.
Display high standards of ethical conduct.
Proficient in computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office (i.e. IRIS).
Ability to evaluate correspondence and inquiries for best course of action.
Ability to respond to work related inquiries in an appropriate manner.
Ability to obtain services from other work units inside or outside the office for completion of tasks.
Ability to communicate effectively both orally and in writing.
Ability to work on own initiative as well as a member of a team.
Organizational skills.
Ability to deal with people with tact and diplomacy.
Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.
How to Apply
All suitably qualified and interested candidates who wish to join the United Nations International Labour Organization in the aforementioned capacity are encouraged to apply online at the APPLY Button below.
Deadline: 15th October 2025
