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Executive Assistant job at TotalEnergies Uganda | Apply Now
Are you looking for administrative jobs in Uganda 2025 today? then you might be interested in Executive Assistant job at TotalEnergies Uganda
About the Organisation
TotalEnergies, established in 1924 as Compagnie Française des Pétroles, has evolved into a global integrated energy company committed to producing and marketing a diverse range of energies, including oil, biofuels, natural gas, green gases, renewables, and electricity.
With a workforce exceeding 100,000 employees across approximately 120 countries, TotalEnergies is dedicated to providing reliable, affordable, and sustainable energy solutions. The company's mission is to be a major player in the energy transition, aiming for carbon neutrality by 2050 in collaboration with society. TotalEnergies fosters a supportive and inclusive work environment, offering employees opportunities for growth and development.
The company actively seeks talent through its careers portal, providing various job opportunities worldwide. Emphasizing safety, respect for each other, a pioneer spirit, the need to stand together, and a performance-minded attitude as core values, TotalEnergies integrates these principles into its operations and corporate culture. The company places sustainable development at the heart of its strategy, contributing to societal well-being and aligning with the United Nations' Sustainable Development Goals. For more information, visit their official website at www.totalenergies.com.
Kampala, Uganda
Full Time
Job Title
Executive Assistant job at TotalEnergies Uganda
TotalEnergies Uganda
Job Description
Job Title: Executive Assistant (Admin Jobs)
Organisation: TotalEnergies Uganda
Duty Station: Kampala, Uganda
Job Summary:
The Executive Assistant provides high-level, confidential secretarial support to the Management Committee. He /she is meant to work closely with Heads of department to ensure timely closure of assigned tasks and requests from the MD and/ or the MD’s Line Manager(s).
Main Objective
The Executive Assistant is responsible for providing strategic support to the Managing Director primarily by managing operations, coordinating relations with partners strategic to the mission of the MD’s Office and ensuring the efficient operations within the Office.
Duties, Roles and Responsibilities
Executive and Strategic Support
Serve as a trusted advisor to the MD in helping to manage administrative priorities and strategic initiatives related to the running of the office of the MD.
Provide oversight over the management of the MD and FM’s calendars, including scheduling of high-level meetings, calls with strategic partners, and internal leadership discussions.
Coordinate the communication between the MD’s office and other Executive Assistants of MDs within the company, with other TotalEnergies’ affiliates and outside the company.
Prepare and compile reports and/ or follow up on reports assigned by the MD.
Act as a liaison between the MD and internal/external stakeholders, including strategic project partners, regulatory bodies, and other strategic partners as required.
Arrange travel, logistics and accommodations for the MD.
Manage the costs related to international travel and accommodation for all staff.
Oversee and mentor other Assistants and ensuring administrative excellence by coming up with platforms that encourage teamwork and collaboration
Streamline communication and coordination between senior management and amongst the departments as guided by the MD.
Coordinate with support staff to ensure MD’s schedule is respected and followed.
Be a floor Marshal and champion the safety culture especially in relation to POB for expatriates and the company’s visitors.
Optimize internal processes of the Office and ensuring their compliance with the requisite policies and efficiency in execution.
Communication and Event Management
Coordinate in collaboration with Corporation Affairs, all events hosted by the MD.
Coordinate newsletters, media outreach, and corporate branding efforts requiring the input of the MD.
Promptly respond to emails/texts/phone calls related to the MD’s office.
Host the MD’s guests and cater for their hospitality.
Dispatch incoming letters from external Organizations and Government Agencies.
Coordinate high level mission activities (VIP Visits) for the teams coming from HQ.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Bachelor’s degree in business, finance, economics, public administration or a related field.
At least 5 years working experience as an Executive. Personal Assistant within a multicultural environment or 10+ years of progressive administrative experience, working with senior leadership and managerial teams.
Fluent English, spoken and written. Fluency in French is an added advantage.
High level of professionalism with excellent verbal and written communication skills.
Proactive, ability to anticipate the needs of the team.
Experience supporting a virtual workforce.
How to Apply
All suitably qualified and interested applicants should apply online at the APPLY Button below.
