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Full-time
Documentation Supervisor Job at WIH Cement Uganda
WIH Cement Uganda
Job Description
The Documentation Supervisor will be responsible for managing, controlling, and safeguarding all company documentation related to production, logistics, procurement, quality control, and administrative operations. The role ensures timely preparation, filing, retrieval, and verification of documents to support smooth business operations, compliance, traceability, and efficient information management within the organization.
Duties, Roles and Responsibilities
- Develop, implement, and maintain document control systems, procedures, and standards in line with company policies and international best practices.
- Supervise creation, receiving, classification, recording, and distribution of documents across departments.
- Ensure proper filing, storage, indexing, and secure archiving of both physical and electronic documents.
- Maintain accurate document registers, tracking logs, and version control to ensure document integrity and traceability.
- Verify completeness, accuracy, and compliance of documents including contracts, shipment records, production documentation, quality reports, purchase records, and operational files.
- Coordinate with logistics, procurement, production, and finance teams to ensure timely issuance and submission of required documentation.
- Oversee document retrieval processes and provide timely access to information to authorized staff.
- Monitor adherence to document management policies and support internal and external audits.
- Prepare regular documentation status and compliance reports for management.
- Train and guide staff on document control procedures and best practices.
- Ensure confidentiality, data security, and safe document handling.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
If you are interested and meet the above requirements, please send your CV to wihcementrecruitment@gmail.com
The subject should be “Position you are applying for.” The application should be addressed to CHRO, WIH Cement Limited. NB: Only short-listed candidates will be contacted.
Only candidates who meet the minimum criteria as outlined as above are invited to send an application letter, a comprehensive CV and copies of certificates in one Pdf document no later than February 8th, 2026 and the name of the document should be Candidates names.
Deadline: 8th February 2026
NB:
- Female candidates are encouraged to Apply.
- Please note that applications will be reviewed on a rolling basis, and the vacancy may close earlier than advertised once suitable candidates are selected.
- Please note that we will review applications on a rolling basis and we might close the vacancy ahead of schedule when suitable candidates have been found.
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