Related Jobs
.png)
.png)
Related Jobs
%20logo.png)
%20logo.jpg)
Related Jobs
%20logo.png)
Share this Job
Executive Assistant job at Safe Way Right Way (SWRW) | Apply Now
Kampala, Uganda
Full Time
Are you looking for Administrative jobs in Uganda 2025 today? then you might be interested in Executive Assistant job at Safe Way Right Way (SWRW)
About the Organisation
Safe Way Right Way (SWRW) is dedicated to providing high-quality and efficient safety training, consulting, and compliance services aimed at enhancing workplace safety and fostering a culture of responsibility across industries. With a solid reputation for professionalism and excellence, SWRW has become a recognized leader in the safety and risk management sector, earning the trust of clients through its commitment to innovative and effective solutions. The company prides itself on a collaborative and inclusive work culture that emphasizes employee development, safety, and well-being, offering a range of job opportunities and flexible work arrangements to meet the diverse needs of its workforce.
Since its inception, SWRW has continuously evolved to meet the changing needs of the safety industry, adapting its services and business model to include cutting-edge safety training programs, risk assessments, and compliance auditing. With a broad reach across various sectors, including construction, manufacturing, and transportation, SWRW is a key player in ensuring safer working environments. The company's core values—integrity, excellence, innovation, and collaboration—are at the heart of everything it does, while its CSR efforts focus on supporting community safety initiatives, environmental protection, and employee empowerment. SWRW's website can be found at www.swrw.com.
Job Title
Executive Assistant job at Safe Way Right Way (SWRW)
Safe Way Right Way (SWRW)
Job Description
The Executive Assistant will be responsible for:
Managing the GM’s calendar, scheduling appointments, coordinating meetings, and organizing travel arrangements.
Preparing briefing materials, reports, presentations, and correspondence on behalf of the GM.
Handling incoming and outgoing communications, ensuring timely responses and follow-ups.
Organizing internal and external meetings, including board meetings, donor meetings, and senior leadership team sessions.
Preparing agendas, taking detailed minutes, tracking action items, and ensuring timely circulation and follow-up.
Assisting the GM in preparing reports and documentation required for strategic and donor meetings.
Acting as the primary point of contact between the GM and internal/external stakeholders, including staff, government agencies, partners, donors, and legal firms.
Maintaining professional communication and confidentiality on all matters related to the office of the GM.
Supporting the dissemination of important organizational updates and decisions.
Supporting the GM in ensuring organizational compliance with statutory obligations (e.g., NGO Bureau regulations, URA, NSSF, Labour laws).
Maintaining an updated register of all contracts, legal documents, licenses, and ensuring timely renewals.
Assisting in drafting and reviewing internal policies and governance documents to align with current laws and best practices.
Supporting the GM in tracking organizational priorities, strategic initiatives, and special projects.
Monitoring deadlines and deliverables, ensuring the GM’s office stays ahead on critical tasks.
Coordinating cross-departmental projects at the GM’s request, ensuring alignment with SWRW’s goals.
Overseeing the administrative operations of the GM’s office, ensuring it operates smoothly and professionally.
Managing filing systems (electronic and hard copy) for confidential and general office records.
Coordinating logistics for high-level visitors, training sessions, events, and special engagements.
Conducting research, compiling data, and preparing analytical reports to support the GM’s decision-making.
Ensuring proper archiving of contracts, agreements, and strategic documents.
Maintaining databases and contact lists for key partners, stakeholders, and government entities.
Conducting legal research on road safety policies, labor laws, contracts, and regulatory frameworks impacting SWRW operations.Fresher Jobs Uganda
Providing summaries, briefs, and recommendations to support decision-making by the GM and leadership team.
Keeping the GM updated on relevant changes in the Ugandan legal and regulatory environment that could affect operations.
Ensuring adherence to SWRW’s policies on confidentiality, safeguarding, and risk management.
Protecting sensitive information and maintaining the highest level of professionalism in handling organizational matters.
Duties, Roles and Responsibilities
Provide high-level administrative support to the General Manager.
Manage the GM’s calendar and coordinate meetings.
Prepare briefing materials, reports, and correspondence.
Handle communications and follow-ups.
Organize meetings and take detailed minutes.
Assist in preparing reports for strategic and donor meetings.
Act as the primary contact between the GM and stakeholders.
Maintain confidentiality and professional communication.
Support organizational compliance with statutory obligations.
Maintain and update legal documents and licenses.
Draft and review internal policies and governance documents.
Track organizational priorities and strategic initiatives.
Monitor deadlines and deliverables.
Coordinate cross-departmental projects.
Oversee administrative operations of the GM’s office.
Manage filing systems and coordinate logistics.
Conduct research and prepare analytical reports.
Ensure proper archiving of contracts and strategic documents.
Maintain databases and contact
Conduct legal research and provide summaries.
Keep the GM updated on legal and regulatory changes.
Ensure adherence to confidentiality and risk management policies.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.
Training or certification in Executive Assistance, Office Administration, or Project Management is an advantage.
At least 2–5 years of relevant experience supporting senior executives or management in a busy environment, preferably within an NGO or donor-funded institution.
Experience working in a fast-paced, multicultural environment is highly desirable.
Excellent organizational and multitasking skills.
Strong verbal and written communication skills.
High-level proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Strong problem-solving skills and attention to detail.
Professional discretion and ability to handle sensitive information.
Ability to work independently and manage competing priorities.
How to Apply
ONLINE APPLICATION ONLY!
Interested candidates are invited to send their applications to the email: careers-ug@safewayrightwayug.
With the subject as "NAME – Executive Assistant Application".
