Administration Assistant (4 Positions)

Maintain a clean and professional front office reception

Direct visitors to appropriate staff and support their inquiries

Maintain and update stock cards for consumables and office supplies

Assist in organizing and implementing weekly and monthly work plans

Support record keeping, documentation tracking, and asset management

Collaborate with security personnel to safeguard office assets

Facilitate internal meetings and record minutes

Manage incoming and outgoing mail and ensure proper distribution

Participate in administrative support during community outreaches

Ensure an efficient, welcoming, and functional office environment

Assist the Cluster Lead in overseeing daily office activities

Perform any other administrative tasks as assigned by the supervisor

Diploma in Office Management, Administration, Secretarial Studies, or related field

At least 2 years of relevant experience in office administration or records management

Strong computer skills, particularly in MS Word, Excel, and Outlook

Experience working with international NGOs is an advantage

Excellent interpersonal, organizational, and communication skills

Ability to work independently and remain productive under pressure

Flexible, dependable, and proactive with strong multitasking abilities

Ability to maintain confidentiality and a professional demeanor