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Digital Archive Associate job at United Nations High Commissioner for Refugees (UNHCR) | Apply Now
Are you looking for Information Technology jobs in Uganda 2025 today? then you might be interested in Digital Archive Associate job at United Nations High Commissioner for Refugees (UNHCR)
About the Organisation
The United Nations High Commissioner for Refugees (UNHCR) is a global organization founded in 1950 with the mission to safeguard the rights and well-being of refugees, displaced persons, and stateless individuals, ensuring they receive protection, assistance, and a path to durable solutions. Widely regarded for its humanitarian leadership, UNHCR has earned international recognition for its tireless efforts in responding to crises, advocating for refugee rights, and promoting solutions for displacement through resettlement, repatriation, and local integration.
Operating in over 130 countries, the organization fosters a diverse and inclusive work culture that prioritizes innovation, collaboration, and professional development, offering employees opportunities for impactful careers in a flexible work environment with both field-based and remote work arrangements. UNHCR has evolved over the years to adapt to the growing challenges of forced migration, integrating cutting-edge technologies and community-centered approaches into its operations.
With a vast operational reach, the organization is a global leader in crisis management, addressing complex issues like conflict, climate change, and human rights violations. UNHCR's core values of integrity, professionalism, respect for diversity, and accountability guide its work, with a strong commitment to corporate social responsibility reflected in its advocacy for climate justice, gender equality, and the protection of vulnerable populations. For more information, visit www.unhcr.org.
Kampala, Uganda
Full Time
Job Title
Digital Archive Associate job at United Nations High Commissioner for Refugees (UNHCR)
United Nations High Commissioner for Refugees (UNHCR)
Job Description
Job Title: Digital Archive Associate (UN Jobs)
Organisation: United Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala, Uganda
Job Summary:
The incumbent report to Asst Rep Administration in Kampala, Uganda country operation. The Records and Archives policies, standards, and guidance. The incumbent will work with IT and IM unit closely may supervise staff and work in partnership with other functional Units in Uganda operation. The role is to implement best practices for managing UNHCR’s information during the complete lifecycle, from the planning and creation stage until the disposition of temporary information or preservation in UNHCR’s archives.
Duties, Roles and Responsibilities
Under the supervision of the Asst Rep Administration, the Digital Archive Associate will assist in providing support to the various functional unit for the records management, archives, and digital preservation.
The incumbent will be required to:
Implementing programs for the organization, preservation, and accessibility of records.
Applying UNHCR’s access policy to information and archives.
Assisting in the administration of records management, archives, and digital preservation platforms.
Developing guidance and best practices for information and records management.
Applying records schedules to both physical and digital records.
Developing strategies for digitizing physical records.
Assisting in the transfer of valuable information.
Planning and assessing digitization projects.
Developing policies and procedures for digital preservation.
Managing long-term preservation projects.
Advising on information governance and providing training.
Supporting Records Management focal points and promoting best practices.
Identifying and facilitating the transfer of archival materials.
Provide training on how to manage information, transfer knowledge, and use institutional memory.
Contribute to the development of Standard Operating Procedures (SOPs on information and records and archives management),
Contribute to the creation of MS Teams or Share Point sites and map content to e-SAFE or other records and archives management systems.
I-identify and provide context on material for the Archives in digital and physical format and facilitate the transfer.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
3 years of experience preferably working with current versions of IT products and services used in UNHCR offices – including a good understanding: MS Office productivity software (Windows, Office 365); and Cloud collaboration services (MS Teams, SharePoint, etc.).
Experience with Enterprise Content Management systems with Records Management capacity. Experience with digital archives with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records and their preservation.
Familiarity with archival metadata standards.
Sound knowledge of Digital Preservation theory and practise.
Proven ability to deal with multiple tasks in a courteous and service-oriented manner in demanding working conditions that often have short deadlines.
Desirable
Knowledge and exposure to UNHCR Mandate, its principles and policies towards refugees and the persons of concern to UNHCR. Experience with Web Archiving and Digital Preservation Systems.
Education
Years of Experience / Degree Level
3 year relevant experience with (Windows, Office 365 MS Teams, SharePoint, etc) and Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree.
Functional Skills
IT-Computer Literacy
EC-Statistical and modelling software
UN-UNHCR Operations, mandate, principles and policies
IT-Microsoft Server Technology
IM-Digital preservation and continuity
RC-Archives-Audio Visual Archives
RC-Digital archives delivery and management
RC-Enterprise content and records management systems
RC-Records and archives program implementation
RC-Records Management and Archives Principles, Practices and Standards
RC-Records Management Systems
How to Apply
All suitably qualified and interested candidates should apply online at the APPLY Button below
Deadline: 8th September 2025
