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Document Verification & Tariff Classification

• Scrutinize all shipping and customs documents to ensure accuracy and correct Customs tariff classifications before preparing entries.
• Verify product descriptions, quantities, and values to ensure consistency with supporting documentation
• Prepare and lodge import and export declarations in the relevant declaration systems for all petroleum consignments.
• Compile and verify documentation: commercial invoices, bills of lading, certificates of quality/origin, product transfer documents (PTDs), and pipeline movement tickets.
• Accurately classify oil products (AGO, PMS, Jet A-1, LPG, etc.) under the correct Harmonized System (HS) codes to determine proper duty and tax obligations.
• Compile and verify documentation: commercial invoices, bills of lading, certificates of quality/origin, product transfer documents (PTDs), and pipeline movement tickets.

Client Coordination

• Liaise with clients to resolve issues relating to tariff codes, product specifications, or documentation discrepancies.
• Ensure all communications, clarifications, and adjustments are formally recorded for accountability and audit purposes.

Customs Declaration Preparation

• Prepare and submit accurate import and export declarations in the relevant systems in a timely manner upon receipt of full documentation.
• Ensure entries are completed promptly for consignments whose vessels have already arrived or are due for clearance.
• Risk Management & Problem Resolution
• Identify and mitigate compliance risks such as misdeclarations, quantity variances, or delayed entries.

Tariff Dispute Resolution

• Provide professional input and support during tariff classification disputes or customs queries raised in the clearance process.
• Coordinate with Customs authorities to facilitate prompt resolution and maintain compliance.

Risk Management & Problem Resolution

• Identify operational and compliance risks and implement mitigation measures.
• Handle complex customs issues, disputes, and audits.
• Liaise with customs authorities and other regulatory bodies to resolve clearance challenges.

Regulatory Compliance Monitoring

• Stay constantly informed of changes in customs laws, tariffs, and import/export procedures, and ensure company processes remain compliant.