Administration Assistant job at EMERGENCY | Apply Now

The Admin Assistant is responsible for, but not limited to:

Administration and controlling

• Contribute to ensure that the purchasing policy and administration procedures are implemented as detailed in the Administrative and Financial Manual and Work Instructions, and follow the criteria established by the organization;

• Ensure that all project documents are stored in a manner that complies with internal rules and regulations, and with external requirements;

• Register receipts and invoices according to the organization accounting system and Work Instructions;

• File taxes on URA portal and meet the related deadlines;

• File social insurance details on NSSF portal and meet the related deadlines;

• Support in case of audits;

• Deal with officials and relevant authorities according to the instructions received by the supervisors;

• Support the colleagues in relations with suppliers;

Cash Management

• Be in charge of a small safe and manage cash following the procedure and instructions given, if needed;

• Handle cash advances and keep the advance books;

• Manage cash using official tools and demanding respect of internal rules;

National staff salaries

• Monitor and update the Personnel Database;

• Compile the payroll, keeping track of and calculating salaries, taxes, NSSF, allowances, overtimes, salaries advances and loans;

• Issue pay slips and perform payment of salaries after approval by the supervisors;

• Ensure all pay slips are printed, approved, shared with and signed by staff;

• Keep confidential all staff personal records.

Reporting

• Report regularly on the status of the works, against the agreed plan;

• Generate specific reports under request.