Program and Administration Assistant job at African Wildlife Foundation (AWF) | Apply Now

Programme support

• Provide research support in selected areas and contribute to the drafting of concept papers and strategies.

• Support in programme and projects monitoring and documentation of lessons.

• Assist in the identification and maintenance of contacts and effective relations with partners; and

• Facilitate in the organization of events, meetings, travel and drafting of minutes and correspondence as requested

• Collect, organize, and support analysis of data related to program activities, preparing reports, and maintaining databases.

• Assisting with the monitoring and evaluation of program/project activities.

Administrative and operational support

• Ensure the provision of efficient general administrative support, including clerical tasks related to the office, filing, and supporting visitors.

• Coordinate the Country Director’s calendar, set up meetings and support in planning of the weekly schedule and the day-to- day operational needs.

• Arrange for appointments/meetings both internal and external, record meeting minutes, and follow up on action items agreed upon during discussions.

• Support logistics such as travel arrangements, accommodation bookings, workshops, and events.

• Support in payment transactions, supplies purchase, mail collections and deliveries.

• Monitor and control the utilization of office consumables and stationery, assist in maintaining stock and updating the Inventory.

• Assist in requisition of supplies and equipment needed for cleaning and maintenance.

• Ensure that office equipment is in working condition and maintain the cleanliness and orderliness of the office premises and surrounding areas.

• Follow up on landscape operational needs and ensure timely support.

• Collaborate with the Finance team to review and process activity advances, and closely monitor the accountability of all field cash expenditures and reports before entering them into the AWF Accounting system.

• Assist with processing vendor invoices for timely month-end payments, verifying the eligibility of submitted invoices, and identifying any gaps or missing documentation.

• Any other duties assigned by Supervisor.