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Administration Assistant job at Baylor College of Medicine Children’s Foundation | Apply Now

Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Administration Assistant job at Baylor College of Medicine Children’s Foundation

Kampala, Uganda

Full-time

Deadline:

May 1, 2024 at 2:00:00 PM

Apply Now

About the Organisation

Baylor College of Medicine Children’s Foundation-Uganda (Baylor – Uganda) is a child health, not – for – profit NGO committed to delivering high quality, high impact and highly ethical paediatrics and family HIV&AIDS prevention, care and treatment services, health professional training and clinical research in Uganda. It is affiliated to Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI) based at Texas Children’s Hospital in Houston, Texas, USA. It emerged from a technical capacity building support and partnership between BIPAI, Mulago Hospital Paediatric Infectious Diseases clinic (PIDC) and Makerere University Department of Paediatrics and Child health in August 2003. PIDC existed since 1988 as a Mulago hospital clinic offering Paediatric HIV&AIDS services. In November 2004, PIDC was officially initiated into the BIPAI network at their annual networking meeting in Gaborone, Botswana. In 2005, BIPAI signed memoranda of understanding with Ministry of Health, Mulago Hospital and Makerere University Department of Paediatrics and child health to support the expansion of paediatric and adolescent HIV services in Uganda. It was then that Baylor College of Medicine Children’s Foundation – Uganda (Baylor – Uganda) was formed and registered as a Non-Government Organization.

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Baylor College of Medicine Jobs

Job Title

Administration Assistant job at Baylor College of Medicine Children’s Foundation

Job Description

To review and monitor the implementation of policies and procedures for general office administration, fleet, asset, and inventory management in line with the departmental mission.

Duties and Responsibilities

Assist in reviewing mobile money payments and invoices ensuring correctness before handing over to finance for payment.
Take part in regular meetings for the team and take minutes for the meeting.
Support with clerical duties of the project including scanning, photocopying, binding and maintaining appropriate filing system for all project reports.
Support to make travel arrangements and prepare requests for travels related to project and travel reimbursements for project staff.
Support the administration officer to place and expedite orders for project supplies to procurement and administration units, verify receipt of supplies, and support the field teams with all logistics required for implementing project activities.
Assist the administration Officer to monitor proper function of equipment such as motorcycles by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.
Perform any other duties as assigned by the supervisors.

Qualifications and Competencies

A Bachelor’s Degree (Honors) in a business-related course or any degree oriented towards Administration.
The job holder must have at least three (3) years relevant working experience in general office administration and fleet management in a reputable organization.
2 Years Relevant Experience

NOTE:

Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts

You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.