Senior Executive Support Assistant job at Youth Social Advocacy Team (YSAT) | Apply Now

Provide secretarial and administrative support to Executive Director’s Office

Arrange appointments and maintains supervisor’s calendar.

Receive visitors; places and screens telephone calls and answers queries with discretion.

Arrange meetings, internal &external, some involving high-ranking officials, take minutes /notes at meetings.

Draft correspondence, documents and reports, some of which are highly confidential.

Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.

Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up.

Maintain filing system for electronic and hard copy documents in the Director’s office

Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorisation, /claims, etc.) for Executive Director and SMT members.

Arrange Executive Leadership away days.

Assist in the preparation of visit programmes, briefings on issues covered by Director’s office, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.

Accompany the Executive Director in internal and external online meetings (and as resources permit in-person meetings), and manage outreach and follow-up related to these relationships, including managing meeting notes, communication about meetings to others, and development of follow-up materials such as concept notes for partnerships, funding, or advocacy initiatives.

Researching and following up on incoming issues to be addressed by the Executive Director from SMT & BOD.

Prepare packs for Board meetings.

Draft minutes to record Board meetings in a timely manner.

Perform other related duties as required.