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Senior Administrative Assistant job at UNHCR | Apply Now

Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Senior Administrative Assistant job at UNHCR

Kampala, Uganda

Full-time

Deadline: 

April 10, 2024 at 2:00:00 PM

About the Organisation

UNHCR, the UN Refugee Agency, is a global organization dedicated to saving lives, protecting rights and building a better future for people forced to flee their homes because of conflict and persecution.

We lead international action to protect refugees, forcibly displaced communities and stateless people.

PRO CV

Job Title

Senior Administrative Assistant job at UNHCR

Job Description

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties and Responsibilities

  • Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.

  • Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.

  • Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.

  • Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.

  • Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.

  • Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.

  • Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.

  • Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.

  • Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.

  • Prepare attestations and certificates required by the staff members for signature of senior officer.

  • Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.

  • Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility.

  • Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

  • Perform other related duties as required.

Become a CPA

Qualifications and Competencies

  • Education & Professional Work Experience

  • Years of Experience / Degree Level

  • For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Enroll for CPA Uganda Course

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

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