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About the Organisation
Secretary job at United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI) | Apply Now
Kampala, Uganda
The United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI) is a specialized UN agency headquartered in Kampala, Uganda, dedicated to promoting peace, justice, and effective crime prevention across the African continent. Established in 1989, UNAFRI plays a critical role in strengthening criminal justice systems, supporting penal reforms, and advancing research, training, and policy development in line with international human rights standards.
Widely respected for its regional expertise and thought leadership, the Institute collaborates with governments, academic institutions, and civil society to address crime trends and promote rehabilitation and reintegration of offenders. UNAFRI nurtures a values-driven, collaborative work culture that offers its team meaningful engagement in justice reform, capacity-building, and regional impact initiatives, with flexible and consultative work arrangements tailored to the needs of professionals across Africa.
Through its innovative research-based model, UNAFRI develops practical solutions and publishes knowledge resources that influence criminal justice policies at both national and continental levels. As a regional hub with a far-reaching mandate, UNAFRI upholds core values of integrity, justice, inclusivity, professionalism, and respect for human dignity. Its commitment to social responsibility is reflected in its efforts to prevent youth crime, support gender-sensitive justice systems, and strengthen community-based correctional models. More information is available at www.unafri.org.
Are you looking for administrative jobs in Uganda 2025 today? then you might be interested in Secretary job at United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI)
Full Time
Deadline:
6 Jan 2025
Job Title
Secretary job at United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI)
United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI)
Job Description
Job Position: Secretary
Category: General Service Staff, Full-time Position
Salary Scale: GS7/I - UNAFRI Salary Scale
Duration: Initial 1-year contract, with the possibility of extension based on performance and availability of funds
Age: Applicants must be under 45 years of age
Nationality: Open to Ugandan Nationals only
Organizational Setting and Reporting
The position is based at the United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI) in Kampala, Uganda.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Closing Date
6th January 2025, at 5:00 PM
Method of Application
Interested candidates should submit the following documents along with their application:
Curriculum Vitae (CV) detailing the following:
Full Names
Place and Date of Birth
Marital Status
Home Address
Present Contact Address
Nationality
Number of Children (if applicable)
Secondary and Post-secondary education, including dates and institutions attended
Academic and professional qualifications with dates
Working experience with dates
Detailed list of publications and journals (if applicable)
Extra-curricular activities
Names and contact details of three (3) referees
Proposed availability date if appointed
All applications with supporting documents should be sent to the Director-General at the following address:
The Director-General
United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI)
P.O. Box 10590, Kampala, Uganda
NB: No physical submissions will be accepted at the UNAFRI office.
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How to Apply
Responsibilities
The Secretary will work under the direction and authority of the Director-General and will be responsible for:
Proficiency in written and spoken English.
Collaborating with the Senior Bilingual Secretary in translating documents between French and English.
Taking dictation, transcribing, and presenting accurate and error-free reports.
Managing records and databases through scanning and filing systems.
Requisitioning and managing office stationery and equipment for the Directors' Offices.
Acting as a Personal Assistant to the Directors of the Institute.
Drafting official letters, compiling and preparing reports, presentations, correspondences, documents, manuscripts, and meeting minutes.
Organizing and monitoring appointments and schedules for the Directors, and reminding them of key tasks and deadlines.
Coordinating and organizing meetings, events, workshops, and conferences, including preparing agendas and taking minutes.
Planning and organizing travel for the Directors, including domestic and international travel, visa applications, and accommodations.
Dispatching documents via courier services.
Receiving incoming mail and telephone calls, managing outgoing mail, responding to inquiries, passing on messages, or highlighting important matters for the Director-General’s attention.
Ensuring the security of office records and documents.
Reminding the Directors of critical tasks and deadlines.
Managing office protocol and media-related matters.
Serving as a key point of contact between the Directors and internal/external stakeholders.
Supervising and guiding best secretarial practices in the office.
Ensuring the cleanliness and orderliness of the Directors’ offices.
Performing any other duties assigned by the Directors
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
A Bachelor’s degree in Secretarial Studies or Information and Office Management from a recognized university. A diploma in Public Administration or Management is an added advantage.
Proficiency in English (both written and spoken).
At least four (4) years of experience in a reputable organization.
Excellent interpersonal and communication skills.
Proficiency in the use of computers, the internet, and MS Office programs.
Familiarity with office management systems and procedures.
Strong organizational skills and excellent typing ability.
