SACCO Administrator job at Uganda Civil Aviation Authority (UCAA) | Apply Now

Administering UCAA EMCOS

Managing the SACCO accounting and management computerized System;

Managing and updating the Membership List

Recruiting new Members to the SACCO;

Ensuring interest on Member’s savings is remitted in a timely manner;

Ensuring that Public Relations Contribution (PURESCO) is deducted from Members annually;

Ensuring the Dividends are distributed in a timely manner when declared;

Facilitating the transfer of shares between Members and the SACCO;

Reconciling Payments that Accrue from Insurance benefits;

Generating regular financial Reports from the accounting system for Discussion by the BOD and other purposes;

Facilitating payments to Members applying to quit the SACCO;

Ensuring that SACCO building rent is paid in time without accumulating arrears;

Processing public relations and condolences fees for Members who qualify;

Processing Board of Directors (BOD) and other staff allowances and facilitation to BOD and staff Meetings;

Processing and managing operational expenses;

Coordination of internal audits (by Supervisory Committee of the SACCO) and external audits (twice annually)

Providing response to audit management papers to be discussed and forwarded by BOD to the auditors;

Preparing management Reports for discussion at general Meetings;

Compiling executive reports for discussion at SACCO general Meetings;

Drafting the SACCO annual budget for approval by the general meeting;

Administering the approved Budget, Office and SACCO assets;

Organizing the Annual General Meeting (AGM)

Ensuring all SACCO records are up to date and compliant with relevant regulations/ policies

Processing monthly checkoff from Members

Preparing and updating monthly check-off lists by adding newly disbursed Loans and removing completed Loans and keep the member register up to date;

Adjusting the check off List with Member’s request for either increasing or reducing their monthly savings;

Submitting the Monthly check off List to UCAA pay and benefits for further processing;

Management of SACCO accounts

Analyzing members’ deductions to determine the amounts to be posted to Loan repayment, different savings products and shares;

Reconciling members’ deductions with the amount received from UCAA;

Preparing an excel sheet depicting the analyzed members deductions received from UCAA

Posting the reconciled analyzed amounts in individuals’ accounts;

Managing all other SACCO accounts in the system

Loan and savings withdrawal disbursement

Provide support to members who fail to apply for loan and savings on their own;

Posting of approved payments into the online system;

Processing of Tax payments

Process PAYE for SACCO staff;

Process property Tax for the SACCO;

Process operation permit for the SACCO building;

Process rental Tax for the SACCO building;

Process NSSF for SACCO Staff;

Process payment to Uganda Microfinance

Regulatory Authority for acquiring a License;

Filling of annual returns

Coordination with Government Cooperative Offices and other regulatory Bodies

Filling minutes and Resolutions with the Municipal Cooperative Office;

Filling Returns with Government Cooperative Regulatory Bodies;

Coordinating training for nominated Members of the SACCO;

Filling of Reports

File annual financial Report with the District Commercial Officer and Ministry of Trade, Industry and Cooperatives;

File quarterly reports to Bank of Uganda;

Management of SACCO website and social media channels

Develop, schedule and publish engaging and relevant content across all SACCO social media platforms and the website

Regularly monitor the website and social media accounts to respond to inquiries and comments promptly

Publicize SACCO news, events, members success stories, financial literacy tips and SACCO product updates to increase awareness

Ensure all content shared is compliant with SACCO policies, data protection laws and ethical standards