Records Assistant

Maintain accurate and up-to-date records in compliance with hospital policies.

Collect files and copies of insurance claim forms from the billing office after patient discharge.

Organize and file inpatient records in chronological order within designated cabinets.

Ensure timely and accurate entry of patient records into the department database.

Support the digitization process of patient files.

Oversee records management, ensuring proper control, retrieval, and accessibility in line with file retrieval procedures.

Monitor and track file retrievals, ensuring documents are returned and properly refiled.

Facilitate the issuance of both old and new records to internal and external clients, adhering to access protocols.

Ensure proper storage and archiving of records, in compliance with statutory regulations.

Perform any other duties as assigned by the line manager.

Diploma in Medical Records Management or an equivalent qualification.

At least two (2) years of experience in medical records management in a healthcare setting.

Strong organizational and analytical skills with attention to detail.

Ability to maintain confidentiality and work with sensitive information.

Proficiency in medical records systems and data management software.