Receptionists job at Lira University | Apply Now

Greeting Visitors: Welcome visitors and clients warmly, and direct them to the appropriate person or department. Ensure they feel comfortable while waiting.

Answering and Routing Phone Calls: Handle incoming phone calls promptly and professionally. Transfer calls to the appropriate personnel or department, and take messages when necessary.

Managing Appointments: Schedule, confirm, and cancel appointments or meetings for staff and clients. Maintain and update the appointment calendar.

Handling Inquiries: Respond to general inquiries from visitors, clients, and employees in person, over the phone, or via email. Provide accurate information about the organization’s services, policies, and procedures.

Maintaining Reception Area: Keep the reception area clean, organized, and welcoming. Ensure that all promotional materials, magazines, and other resources are up to date.

Administrative Support: Perform various clerical duties such as filing, data entry, photocopying, faxing, and mailing. Assist other departments with administrative tasks as needed.

Receiving and Distributing Mail: Sort and distribute incoming mail and deliveries. Prepare outgoing mail and packages.

Security and Visitor Management: Monitor access to the premises by maintaining visitor logs, issuing visitor badges, and ensuring all visitors follow security protocols.

Assisting with Office Supplies: Keep track of office supplies inventory and coordinate with the office manager or appropriate personnel to order new supplies as needed.

Coordinating Meeting Rooms: Manage the booking and preparation of meeting rooms, ensuring they are ready for use with necessary equipment and materials.

Supporting Event Coordination: Assist with organizing and coordinating company events, meetings, and other functions as required.

Handling Emergencies: Respond appropriately to emergencies by following the organization's procedures, including contacting security or emergency services.